Communications Administrative Assistant - Belfast, United Kingdom - Gen Tech Recruitment

Gen Tech Recruitment

Verified Company

Belfast, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

F/T Communications Administrative Assistant required for leading charitable organisation based in North Belfast for approximately 8 months.

Role:

This role will support both the Marketing and the Communications teams with administrative support as well as helping with the organisation's internal communications and event management.

Duties will include:

Administration

To provide administrative support for the commercial marketing and corporate communication teams, including general office administration.
To manage and monitor key activities and work with colleagues to ensure the efficient and timely delivery of the required outcomes.
To compile data and present information in a report format as required.
To undertake project work that may be required within the timeframes given.
To get quotes for work required, manage purchase orders and liaise with the Finance Team on behalf of the teams.
To maintain the organisation's media list, ensuring all contacts are up to date.
To attend meetings as required and take minutes for circulation.
To be a point of contact for the Communication and Marketing Teams for external and internal stakeholders.

Event Management

Work with the Communication Managers to implement the event brief for any corporate events for Hospice.
Coordinate and monitor budget, invoicing, and logistics.
Select and negotiate with vendors and monitoring their activities to ensure quality control for specific activities, i.e catering, print etc.
To provide excellent customer service before, during and after the event for all stakeholders.
To be a key part of the event management team for set up, delivery and breakdown of the event.
To be one of the Point of Contacts during the event alongside the designated event manager.

Internal Communications

To work with the Communications Teams to identify key opportunities for the internal communication content calendar.
To support the Communications Managers with delivery of key messages across the organisation.
To collate survey feedback in a report format for management.
To be key contact for internal communications within the organisation.

Essential Criteria:

Minimum of 5 GCSEs (Grade C or above to include English Language & Maths)

And 1 year experience in a similar role

Or
2 years' relevant administrative support/coordination in a fast-paced environment

Administration coordination within a fastpaced office environment.
Administration coordination within a fastpaced office environment
Planning and organising work activities to meet tight deadlines.
Working in a team environment
Excellent communication skills (verbal and written) with a variety of internal and external stakeholders.
Proficient in MS Office

Hours or work:
Monday - Friday 37.5 per week

Salary £20,475
For further information contact Tanya Lyttle at GenTech Recruitment on

Job Type:
Fixed term contract

Contract length: 8 months

Salary:
£20,475.00 per year

Benefits: