Business Support Administrator - Forres, United Kingdom - Maris Subsea Limited

Maris Subsea Limited

Verified Company

Forres, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Maris Subsea team is expanding again so we are looking for a permanent Business Support Administrator to be based in our office in Forres but must be flexible about going to work in our Dyce Office when required.

This is a full time role, 8:30am - 5pm Monday to Friday (we work in office Mon - Thur and from home on a Friday but office is available on a Friday if that was preferable)

Tasks & Responsibilities:

Ensure Business administrative duties are carried out in a timely and efficient manner.
Ensure that the resource database is maintained and updated on a daily basis.
Receive requests for typed documentation including updated and new CVs, Personal Details Forms, and Bank Details etc., from the Recruitment Team and ensure timely and efficient production and completion of said documentation.
Liaise with suppliers, Recruitment Teams, Management and Assignees to ensure smooth operation of Business Unit.
Storing Purchase Orders and approving invoices for payment
Input and checking of received certification from Assignees including passports, medicals, offshore survivals etc. This will require verification with Recruitment Team
Input and checking of database Employee records to ensure completion of all relevant documentation required for Assignee to carry out work tasks.
Maintain and operate clerical and administrative support systems, including registration of Assignees.
Liaison with Business(s) Recruitment Teams to obtain required information and resolve queries.

Attend Monthly Team Meetings and other Team, Business Unit or wider meetings as/when required. This may require the taking down and circulation of minutes as required.

Booking travel, accommodation, COVID tests etc.

Provide general assistance in handling telephone calls