Executive Assistant - Birmingham, United Kingdom - RICS

RICS

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Vacancy Name Executive Assistant

Country England

Office Location Birmingham

Job Purpose

As part of the Executive Assistant team, support the relevant Executives in the leadership and management of a high performing and engaged global organisation.

Key Achievements & Responsibilities

Perform all standard duties of an Executive Assistant proactively and flexibly diary management, travel, meetings, planning, expenses
Support the preparation of papers and agendas for various governance and other committees and meetings as required, and proactively ensure your Executives have all the documents they require for such meetings well ahead of time
Organise internal and external meetings (agendas, arrangements, meeting notes, follow up), with the Executive team and directorate coordination
Coordinate and manage all aspects of daytoday activity through standard systems and processes such as HR records, POs, contracts and budgets
Undertake projects and programmes of work as directed and required by the EA Team Leader and any of the Executives you support and deliver to time, quality and cost
Design and produce documents, communications materials, presentations and correspondence to the RICS standards and house style / brand using the RICS Brand library where appropriate and maintain SharePoint or other systems for document management
Work collaboratively EA colleagues to improve work practices and achieve efficiencies
Manage own projects and play a key supporting role on other initiatives as agreed with the EA Team Leader and Executives you support
Wherever possible provide administration support to the teams which your Executives lead

Expected Outcomes:

Smooth running of the directorates, meetings and events arranged in an organised manner
Clear lines of communication between the Executives and their wider team established and maintained
Effective working relationships with key external stakeholders including Governing Council Members, Presidential team, Chairs of Boards incl. dealing with member & external complaints
Deadlines for internal processes met [e.g. business planning deadlines, performance reviews, objective setting, etc.]
SLAs for responses are agreed and consistently met
Successful management of commercial contracts
All documentation prepared and issued is accurate, errorfree and branded appropriately

Experience Required

Highly efficient and organised with good project management skills supporting the delivery of the project to timescales and budgets.
Highly developed interpersonal skills, with the demonstrated ability to be empathetic with their support whilst having to remain confidential and, in some instances, push back
Completely trustworthy and discreet in handling confidential information.
A selfstarter able to multitask, prioritise and work to own initiative.
Able to communicate and work effectively with a wide diverse group of senior stakeholders, colleagues and thirdparty suppliers (where applicable).
Strong eye for detail and excellent command of written English, including ability to collate board papers
Proactive, flexible and solutions focused.
Strong collaborative behaviours

Who Are We?

As a globally recognised professional body, everything we do is designed to effect positive change in the built and natural environments.

Through our respected global standards, leading professional progression and our trusted data and insight, we promote and enforce the highest professional standards in the development and management of land, real estate, construction and infrastructure.

Our work with others provides a foundation for confident markets, pioneers better places to live and work and is a force for positive social impact.

With over 134,000 highly qualified trainees and professionals, and offices in every significant financial market, we are ideally placed to influence policy and embed our standards within local marketplaces in order to protect consumers and businesses.

In doing so, we can innovate and progress the development of spaces and places so they are fit for future generations, in addition to the challenges faced in the present.

Benefits