Strutt & Parker - Portfolio Administrator, Perth - Perth and Kinross, United Kingdom - BNP Paribas

BNP Paribas
BNP Paribas
Verified Company
Perth and Kinross, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
STRUTT & PARKER - PORTFOLIO ADMINISTRATOR, PERTH (


JOB NUMBER:
SP1011A)


Portfolio Administrator - Perth
We are looking to employ a Portfolio Administrator within our rural land management team based in Perth.


Rural land management is an exciting sector currently seeing significant change, with wide interest in Scotland's landscapes and rural properties and the opportunities they provide to tackle some of the challenges we currently face, including rural housing, climate change and the biodiversity crisis.


Key deliverables

  • Integral member of the central management team for a large institutional client providing portfolio support
  • Business administration for client owned farm and estate businesses, to include issuing statutory documents for signature, managing supplier invoices and accounts, recording tenancy data in online database and managing contractor compliance administration
  • Provide proactive administrative support to a dynamic professional team including but not limited to mailing, typing, filing, telephone enquiries, expense claims, cost recording, etc.
  • Receive telephone calls on behalf of the team, respond to enquiries where possible or refer the enquiry if appropriate
  • Business administration for the team as required to include, producing professional services invoices, helping with recovery of overdue invoices, overseeing minor facilities management works and responding to internal health and safety updates
  • Format and issue documents including professional reports, valuations and pitches ensuring a high standard of accuracy and presentation is maintained
  • Organise travel arrangements, making cost effective decisions
  • Organise and service meetings including providing agendas, producing minutes and ensuring effective follow up action. Make bookings for venues, refreshments and equipment where necessary.
  • Diary management
  • Maintain and update electronic filing system and data inputting to software systems
  • Support with client onboarding processes to help the team to meet regulatory requirements, acting as a "Know Your Client"/Anti-Money Laundering Administrator as required
  • Assist with the management of letting enquiries and uploading of letting particulars to the sales and lettings portal

Person specification

  • Able to work under own initiative and able to prioritise workloads
  • Understands and committed to the confidentiality of our clients
  • Accuracy and attention to detail
  • Positive attitude, wellpresented and articulate
  • Experience of working in the property sector advantageous
  • Enthusiastic, professional and well organised
  • Excellent communication and interpersonal skills.
  • A can do attitude, contributing positively, solving problems and establishing systems

Benefits:


  • 25 days annual leave (+public holidays)
  • Life assurance at 8 x basic salary
  • Long Term Disability Insurance
  • Interest free season ticket loan
  • Private GP Service
  • Group Income Protection
  • Eye Care Voucher
  • Pension
  • BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status._
  • BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and membership to Stonewalls Diversity Champion Programme._

Primary Location:
GB-SCO-Perth and Kinross


Job Type:
Standard / Permanent


Job:

FINANCIAL AND TECHNICAL EXPERTISE

Education Level:
Not indicated


Schedule:
Full-time
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