Executive Assistant to The Managing Director - London, United Kingdom - BIG (Bjarke Ingels Group)

BIG (Bjarke Ingels Group)

Verified Company

London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Area:

Operations

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Application Deadline:

As soon as possible

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Location:
1 Finsbury Avenue

EC2M 2PF London
United Kingdom
London

Join BIG

BIG is a group of 700+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our Copenhagen, New York, London and Barcelona offices.

Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing and a school among the verdant fjords of the Faroe Islands.

Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually Mars While we are led by a group of expert partners, directors, and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem.

We are infectiously ambitious and unified by the shared mission to craft the world we want to live in and to give form to our future one project at a time.

We are dedicated to creating and maintaining a cool workplace where we want to be and we continuously work at becoming better and better at what we do.

Read more about us on

Executive Assistant to the Managing Director

You will interface directly and regularly with other BIG executives to schedule frequent internal and external meetings; as such, strong prioritisation and multi-tasking skills are required to effectively negotiate the "Calendar Tetris" that can accompany busy schedules.

We are seeking an affable person who can quickly build strong relationships with people at all seniority levels, both internally and externally.

You will occasionally handle sensitive information, so discretion is crucial.

While your primary focus will be on supporting the Managing Director, you will be an important part of the wider Operations team, and will work regularly with other Executive Assistants in London and globally.

Key Responsibilities:

Successfully manage a busy and everchanging calendar
Coordination of travel itineraries and obtaining visas
Develop working relationships with external clients and internal stakeholders
Preparation and logistics for inhouse meetings and external events
Provide general administrative and occasional personal support

We seek someone with:

A Bachelor's Degree or equivalent combination of education
Fluent in spoken and written English. Danish is a plus
Has excellent interpersonal and written communication skills
10+ years' relevant experience required
Strong proficiency in Microsoft Office, Adobe is a plus
A calm demeanour and an eye for detail
A preference for a busy, highpaced and creative environment
A proactive and organised mindset both bigpicturesavvy and detailoriented
Ability to be discreet with confidential information

This job description reflects the core activities of the role although there will be changes in the emphasis of duties as required from time to time.

There is a requirement for the post holder to recognize this and adopt a flexible approach to work.

Application
Please upload your CV, cover letter, and any relevant references. We will contact you if your profile matches our requirements.