Administration Officer - Carnforth, United Kingdom - North Western Inshore Fisheries and Conservation Authority

Description

Job Description:
Admin Officer (two posts)
There are two vacancies, one permanent full-time and one full time on a two-year fixed term contract.


Location:
Carnforth, Lancashire


Salary:
£27,803 - £30,825 (SCP 15-21)


Hours of Work:37 hours per week


Pension:
Local government scheme (defined benefits and employer contributions)


Responsible to:
Admin Manager


Purpose of the Job:

Supporting the administrative functions of the Authority, acting as clerk to the full Authority and TSB sub-committee. Taking responsibility for wide range of administrative tasks, to ensure smooth running of all operational functions within the Authority.

In particular, coordinating maintenance of all operational assets and estates in good working order and record keeping of various operational activities and functions.

Main Responsibilities:

• Maintaining and updating register of all vessels, vehicles and operational equipment, and ensuring safe and timely maintenance and repair
• Ordering and replacing items of uniform, PPE and equipment and maintaining an accurate and uptodate record
• Maintaining the training matrix and KPIs for technical operational activities and feeding into operational strategic documents accordingly
• Administering the reporting of health, safety and wellbeing incidents, accidents and near misses for discussion at staff meetings
• Identifying and booking training courses, accommodation and travel for staff as and when required.
• Maintaining correspondence, records, archives and filing within office
• Managing general maintenance of all estates through facilities management providers, organising cleaning, waste management and environmental policy
• Ordering and managing all office supplies and equipment for all office locations
• Liaising with external IT support on the procurement of IT equipment and for them to resolve any technical issues
• Organising meeting venues and catering for both staff and Authority Committee meetings
• Preparing agendas and circulating of supporting documents to Authority members for meetings
• Taking and writing up of minutes of Authority meetings for approval and circulation
• Liaising with Marine Management Organisation and constituent councils regarding the appointment of their respective Authority members
• Maintaining Authority member records and providing induction packs to new appointees
• Maintaining Authority correspondence, records, archives and filing.

Full training will be provided, some of which will require travel to our Whitehaven office


Closing date:
Sunday 26th November 2023.


Salary:
£27,803.00-£30,825.00 per year


Schedule:

• Monday to Friday

Experience:

• Administration: 5 years (preferred)

Work Location:
In person

Application deadline: 26/11/2023

Expected start date: 02/01/2024