HR Generalist - London, United Kingdom - MS Amlin

MS Amlin

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Position:
HR Generalist

Purpose:
To provide operational and administrative support and assistance to the HR function.

This is a support role in a generalist function with a wide range of operational activities and as a member of the HR team, to contribute to the day to day delivery of the HR service to the business.

General HR Administration. Responsible for Human Resources administration processes, ensuring their effective management as well as accuracy and timeliness.

The administration will be a mixture of manual and system processes to include but not limited to the following:

Preparation of contracts, offer documentation
General references
Starter, induction and onboarding processes
End of reviews tracking and documentation
Maternity, paternity, family leave tracking and documentation, ensuring payroll accurately reflects leave and benefits
Supporting the leaver process, including producing references, liaising with internal/external contacts as necessary, organising and conducting exit interviews and administering all documentation
Producing documentation for changes to employment including promotions, transfers, salary increases
Data reports for management information purposes
Arrangement of meetings and various adhoc tasks as required
Taking meeting file notes for disciplinary, grievance, consultation meetings
Participating in formal calibration sessions
Ensure delivery of cohesive and seamless workflows of HR administration. Review administration procedures regularly, drafting updates where necessary and communicate changes to all stakeholders.
Training and guiding and coaching where needed.

Payroll Processing

Monthly input of payroll related changes for UK and other locations into relevant HR system, ensuring correct documentation is prepared and signed, input is done with the utmost accuracy, and ensuring completion ahead of payroll cut off deadlines.

HR Service

To be the first point of contact for HR queries from the team or from the business in relation to administrative matters.

Providing timely responses and advice on enquiries from managers and staff in line with defined policies and procedures, and using judgement where situation is less clear.

Escalate complex matters to Advisor or Manager.

Salary Review / Promotions Process

Assist the Advisors/Managers in preparation, identifying and resolving issues, and distribution of documentation during salary review process and promotions process.

HR System

Maintain and update the relevant HR system, to run reports from the system as required.

Projects/Other Duties.

To assist on HR projects and to provide back up support to other members of the team as and when required.

The Operating Environment and Context of the Job

The job holder provides vital administration support in the generalist HR area of the department.

The ability to attract and retain key skills is critical to the business and therefore the provision of a professional HR service is a fundamental part of Group Strategy.

The job holder will be required to contribute to the delivery of the operational service to the business in a professional, accurate and timely way.

Key Competencies:
Job Specific

Strong organisation skills

Professional integrity

Discretion

Self-motivation

Professionalism

Teamwork

Getting Things Done

Communication/interpersonal skills

Business awareness

Proactivity

Flexibility

Intermediate/Advanced IT skills (Excel, Word, HR Systems)

Customer Focus

Multifaceted administration experience in a similar environment

Financial services/insurance

High level of written communication and numeracy skills

Attention to detail/Accuracy

Able to work independently and part of a team

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