Executive Assistant - Manchester, United Kingdom - Rapleys

Rapleys

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Rapleys

Established in 1951, Rapleys is a property & planning consultancy offering comprehensive professional and agency services, on a personal and value-added basis, to clients throughout the UK via our national network of offices.

Our vision is to be the number one partner of choice for property and planning excellence and be consistently ranked as an agent of choice across the UK.

Our mission is to bring our expertise, dynamism and problem-solving tenacity to add value, solve challenges and build businesses.

We recruit and retain trustworthy, knowledgeable and passionate professionals, and provide a collaborative culture that enables people to thrive.

We now have an exciting opportunity for an Executive Assistant to join our Manchester based team on a 14-month maternity cover contract.

This role is offered on a hybrid basis, with a mixture of office and home working. It will also involve travel around our office network nationally.

Role Purpose

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Managing Partner.

Responsibility for the Managing Partner's schedule, including arranging complex travel arrangements, scheduling of meetings, planning and organisation of events and management of casework
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Maintains records and processes expenses, invoices and any other requests for payment or reimbursement.
Day to day management of other administrative and secretarial staff
Take minutes during meetings and document actions
Produce/prepare documentation and meeting packs for the Managing Partner and team, including confidential material
Liaise with external consultants on social media content for the team

Person Specification

Previous experience as an Executive Assistant, Personal Assistant or similar (essential)
Excellent working knowledge of and experience with Microsoft office to include diary management and PowerPoint, Excel & Outlook (essential)
Demonstrated ability to handle confidential information appropriately; diplomacy, professional conduct and discretion exhibited at all times.
Strong organisational and time management skills and the ability to multitask
Previous people management experience would be desirable although not essential.

Employee Benefits

23 days holiday (saving 3 days for Christmas shutdown). Increases by one day a year to maximum 28 days. Staff can buy or sell up to 5 days holiday per year at 50%.
Contributory pension scheme
Life Assurance (2x annual salary)
Gym membership contribution
Perkbox
Cycle to work scheme