Investment Management - London, United Kingdom - Morgan Stanley

Morgan Stanley

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Investment Management - Executive Assistant

Job Number:
3231541

POSTING DATE:
Feb 13, 2023

PRIMARY LOCATION:
Europe, Middle East, Africa-United Kingdom-United Kingdom-London

JOB:
Asset/Investment Management

EMPLOYMENT TYPE:
Full Time

JOB LEVEL:
Analyst

DESCRIPTION

Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic.

We can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow.

A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Morgan Stanley Investment Management

Morgan Stanley Investment Management, together with its investment advisory affiliates, has more than 700 investment professionals around the world and $1.5 trillion in assets under management or supervision as of September 30, 2021.

Morgan Stanley Investment Management strives to provide outstanding long-term investment performance, service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide.

Morgan Stanley Investment Management incorporated MSIM Fund Management (Ireland) Limited (MSIM FMIL) in 2018., a UCITS Management Company and AIFM (with MiFID Top-Ups) responsible for oversight of assets across multiple strategies including liquidity, active equity and fixed income, multi-strategy and alternatives.

Role

We are seeking an experienced assistant with first class organisational skills. The position will suit someone who is proactive and has a natural ability to remain calm under pressure. Workload will be time dependent with bursts of activity.

Excellent communication skills are essential for the role as you will be required to deal with both internal and external clients and service providers.

Key responsibilities

To facilitate the communication flow and smooth administration through the following:

Responsible for initiating, arranging and securing company meetings for Portfolio Managers/Portfolio Specialists and notifying the relevant attendees of those arrangements.
Responsible for diary management and meeting coordination including catering / room arrangements.
Organising complex global travel itineraries including ticket, hotel and ground transport arrangements
Processing expense claims, ensuring that these comply with Company policy.
Arranging conference rooms, AV equipment, dial in numbers and videoconference facilities as required
Timely delivery of weekly portfolio meeting reports and other regular meeting information.
General admin tasks including phone coverage, distribution of mail and messages
Filing, maintenance of attendance records, call reports
Updating excel spreadsheet and Outlook with internal and external contacts
Filing research reports/client call reports for the International Equity Team utilising Mackey
Maintaining a log of companies, the team has seen each month for client presentations
Chasing portfolio managers to ensure that one page company notes are updated and filed in a timely and agreed manner
Updating/maintaining the Master database for the International Equity Team
Keeping track of movements within the portfolios and reasons for the changes
Supporting the production of client reports, pitch books and materials providing the opportunity for broader understanding of the business and opportunity for personal development
Covering for assistants to ensure the efficient operation of the team

QUALIFICATIONS
Skills and Experience Required

Good team player
Flexibility to align with the business needs of the team as they evolve
Strong interpersonal skills and ability to communicate effectively, both verbally and in writing
Excellent organisational and time management skills
Advanced knowledge of the full Microsoft Office suite including PowerPoint, Excel and Word, and a natural interest and aptitude for learning new systems
Methodical, logical approach with good attention to detail
Ability to multitask, to perform effectively and efficiently under pressure and to adapt to change
Forward thinker

Skills and Experience preferred

Experience in banking, investment management, equities, financial services environment
Sell side research assistant or buy side assistant experience
University degree preferred

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment