Shipping Coordinator - Kintore, United Kingdom - Northern Employment Services Ltd

Northern Employment Services Ltd

Verified Company

Kintore, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Pay Rate:
£ £15.90 (possibility for OT - pay rate x 1.5)

Duration: 6 months

Location:
Kintore

Position: 1

High possibility temp to perm

Additional Information:

No Material controller, warehouse, etc, please. Knowledge of international logistics/freight required
ERP knowledge, essential (sage & Epicore desirable)
Might need to travel for 1 or 2 weeks for training on new ERP system, Omega, next year)
Interview: Face 2 Face, however Teams is a possibility

DESCRIPTION

With safety, quality, efficiency and customer service as a priority the Shipping Co-ordinator within ISE is a critical part of the business.

Using your import, export and freight knowledge, you will facilitate the safe and timely shipment of product and materials.

Critically, you will work with key stakeholders to obtain freight estimates and execute customer shipment plans with an emphasis on controlling costs while meeting schedule, customer and compliance requirements.

You will take the lead in communicating with clients and facilitating transactions managing shipment orders, requests for tracking information and handling return requests.

As Shipping Co-ordinator you will ensure relevant documentation has been prepared and recorded allowing products to be delivered without interruption leading to Client satisfaction by efficient and economical movement of products.

Monday-Thursday , Friday

DUTIES & RESPONSIBILITIES:
EQUIPMENT & MACHINERY

Ensure movement of goods, imports & exports is in compliance with HMRC policy.
Organise the shipment of import and export orders: obtaining quotes from freight agents, preparing all relevant documentation, liaising with other departments to obtain information as required
Adhere to shipping compliance procedures & Incoterms regulations
Complete accurate documentation such as commercial invoices and dangerous goods notes and shipping orders in line with regulations according to the country of destination
Plan and coordinate transportation of items and manage the timely flow of customer orders and with focus on accuracy, efficiency and time management
Prepare customer invoices for export orders
Assist in preparation of audits/inspections both internal company and by external bodies.
Liaising with Sales Department and Warehouse personnel for special order requirements and shipping information
Complete month end reports for accounts department
Maintenance of HMRC records, both imports and exports, updating OA filing system / archiving etc.
Address order flow or shipping delays and quality control issues, such as damaged or improperly packed goods
Complete daily shipping and receiving logs
Document and escalate any customer service issues and/or shipping/receiving errors
Carry out other duties as and when business requirements dictate as may be reasonably expected by line manager

SKILLS & EXPERIENCE REQUIRED

Strategic

Able to adeptly learn the context of a challenge and quickly integrate new skills (Learning on the fly)
Has solutions and suggestions that are effective in addressing the problem at hand (Decision Quality & Problem Solving)

Operating

Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks (Informing)
Be quick to identify critical information and respond appropriately (Priority Setting)
Able to apportion time effectively to complete tasks (Time Management)
Able to define, work within and improve business processes based on immediate and future business needs (Process management)

Energy

Will be energised by challenges and drawn towards opportunities (Action oriented)

Organisational

Confident and professional when representing the company in person and in writing (Written Communications & Presentation Skills)
Aspiring and keen to advance within the organisation (Career Ambition)

Personal and Interpersonal

A strong sense of customer focus (internal/external) (Customer Focus)
A candid team player who collaborates with peers to solve problems (Peer relationships)
Committed to selfimprovement and development through the role in order to achieve career goals (Self Development)
Is known to consistently adhere to ethical principles and expects others to follow suit (Ethics & Values)
Firm and diplomatic when negotiating (Negotiating)

Qualifications:
Essential