Events Coordinator - South Kensington, United Kingdom - Imperial College London

Imperial College London

Verified Company

South Kensington, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The venues team is an integral part of the Students' Union, delivering high quality events and operations across four bars and one nightclub in the heart of Imperial College campuses in central London.

We are looking for a hardworking teammate wanting to be part of our exciting new Venues team.
Working in an exhilarating and inspiring atmosphere, you will bring your strong planning and logístical skills to the fore.

You will be helping the Deputy Venues Manager (Events) with the day-to-day management and development of all the Union's events.

In such a fast-paced environment, you will become adept at networking and establishing relationships. There will be close collaborating with clubs, societies, internal departments and external vendors.

In addition to supporting to the wider team, you will need outstanding administration skills to keep records of event plans, staff rotas, risk assessments and other technical and operational specifics to ensure successful event delivery.

Above all, we want your passion and focus to match ours on helping to deliver the highest standard of customer experience, which is paramount to the success of our teams.

Duties and responsibilities:

The Events Coordinator is responsible for assisting the Deputy Venues Manager (Events) in the admin, operational day-to-day management and continual development of the Union's events, both internal and external, to their licensed trade venues.

The employee will also be accountable for planning and delivery of events both within our venues and in external locations (including arranging suppliers, logistics and staff rotas).

They will also liaise with our own internal teams to ensure adequate staffing is provisioned and the marketing team to ensure all events are marketed to the right demographic.

The Events Coordinator is expected to attend and work at all of the venues across all campuses on at least a fortnightly basis, and to ensure all venues and events adhere to legislation and policies relating to licensing law, health & safety and food hygiene.

This post holder will also assist the Deputy Venues Manager with coordinating the Union's own programme of events for students including Welcome Week, graduation, termly balls and the Summer Ball.

Alongside this there will be a requirement to establish links with our clubs and societies and assist with planning and operations of student lead events.

Essential requirements:

Appropriate Health and Safety Qualification or the willingness to train to acquire
Experience of managing and costing events to a budget
Experience of planning events and producing function sheet details and room bookings
A working knowledge of current event trends across different demographics but particularly students
A working knowledge of Health and Safety legislation, COSHH and relevant standard process
The ability to engage, support and empower large teams
Excellent communication skills with the ability to relate to and communicate appropriately and effectively with people at all levels
The ability to handle competing priorities and an ambitious workload in a pressurised environment
Excellent interpersonal skills, being able to effectively handle enquiries, plans, budgets and all documentation to multiple events concurrently
Ability to collate and analyse figures and data to improve events both internal and external to the union considering that student engagement and feedback post event is vital to future successful events.
Evidence of a dedication to continuing personal and professional development
A leader on equality of opportunity who values diversity and removes barriers to equality
An excellent role model who promotes high standards of probity, integrity and honesty

Further information:

This role is with Imperial College Union. We are a registered charity in our right, with our own governance, systems, processes, and objectives.

We work extremely closely with Imperial College London, so you'll also be joining a wider community of staff working within higher education.

If you have never worked in a students' union and have any questions, we encourage you to get in contact.

It's a brilliant place to work.

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