School Administrator - Sheffield, United Kingdom - Mercia School

Mercia School

Verified Company

Sheffield, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

School Administrator
We are seeking to appoint an outstanding individual to work as part of a small administration team that is central to the smooth operation of the school
- the ability to communicate effectively, both verbally and in writing
- a high level of accuracy with a keen eye for detail
- strong organisational skills
- an ability to work using their own initiative
- an alignment to a can-do culture
- the capability to establish and maintain effective relationships with staff, pupils and their parents
- the ability to adapt to situations and change priorities when necessary
- strong principles that are aligned with the school
- the ability to capture, store and accurately retrieve information using ICT systems
- a commitment to safeguarding and an understanding of the requirements in school

The team operates a weekly rotation of working hours as follows

Hours are not negotiable:
7.30am - 3.30pm

9.30am - 5.30pm

Please note we do not accept CVs.

Post Title:

School Administrator

This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English in the person specification

Salary:

Grade 4

Hours/Weeks:

37 hours/42 weeks per year (part-time hours considered and weeks also negotiable)

Responsible to:

PA to Headmaster and Office Manager

The post holder must at all times carry out his/her responsibilities within the spirit of Mercia Learning Trust and School policies and within the legislative framework applicable to academies.

PURPOSE OF THE POST
Under the guidance of senior staff: be responsible for undertaking administrative processes within the school to provide an efficient support service

KEY RESPONSIBILITIES

Administration:

To work as part of a team providing a high level of administrative and clerical support to the school
Management of manual and computerised record/information systems as directed by the

Headmaster

Take a lead role in the maintenance of complex administrative systems
Undertake routine typing, wordprocessing and complex IT based tasks
Contribute to the planning, development and organisation of support service systems and

procedures

Supervise, train and develop staff as appropriate
Undertake reception duties
To operate established and new technologybased office equipment

Pupil Support:

To be responsible for specific school systems that support pupil's welfare and learning as directed by the Headteacher
To be responsible for completion and submission of complex forms, returns etc., including those to external agencies
Analyse and evaluate data/information and produce reports/information/data as required
Assist with the monitoring and management of stationery/other stock within an agreed budget, cataloguing resources and undertaking audits as required
To assist parents and visitors with their queries and direct them to the relevant personnel within school in a courteous, helpful and professional manner
To arrange hospitality for whole school events where appropriate
To assist with the coordinating of educational visits and transport for sports fixtures
To attend to pupils' personal needs, including social, health, hygiene, first aid and welfare matters as part of individual care plans
To administer medicines to pupils when required

Resources:

Provide advice and guidance to staff, pupils and others
Undertake research and obtain information to inform decisions
Assist with marketing and promotion of the school

WORKING ENVIRONMENT AND CONDITIONS OF THE POST

The post may be required to travel and work within any school in the Mercia Learning Trust

GENERAL DUTIES

To contribute to whole school events as and when required
To ensure accurate records are securely maintained and held in accordance with General Data Protection Regulations (GDPR)/Data Protection Act 201
Be aware of and support diversity, ensuring equal opportunities for all
Develop professional, constructive relationships with other agencies, schools and professionals
Participate in meetings, training and performance development as necessary
Recognise own strengths and areas of expertise using these to advise and support others
Be willing to undertake training and professional development as required of the post
Any other duties and responsibilities appropriate to the grade and role

PROMOTION OF TRUST VALUES

To contribute to the overall development of Mercia Learning Trust to ensure the Trust operates on the basis of shared and collective responsibility
To contribute to the overall ethos, work and aims of Mercia Learning Trust
To support and contribute to the Trust's commitment to safeguarding all pupils. All schools in the Mercia Learning Trust are committed to safeguarding and promoting the welfare of children and young people. Therefore, all employees are expected to share this commitment.
To be aware