Pa to CEO - Flitwick, United Kingdom - Ideal Personnel & Recruitment Solutions Limited

Ideal Personnel & Recruitment Solutions Limited
Ideal Personnel & Recruitment Solutions Limited
Verified Company
Flitwick, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Our well respected client has a vacancy for a Personal Assistant to CEO, Chair and Senior Management Team to provide secretarial and administrative support.

This role is offered as fixed term contract till 22nd December 2023, with a blend of remote and office work.

Responsibility

  • Carry out a full range of administrative duties for the CEO, SMT, Chair and Board.
  • Manage multiple diaries, accommodation and travel arrangements effectively for the CEO, SMT and Board and troubleshoot any problems.
  • Organise and arrange meetings, coordinate diaries, send out invitations, liaise with participants and minute meetings.
  • Board meetings secretariat: The issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking minutes to record the business transacted and the decisions taken.
  • Provide administrative support for the Company Secretary.
  • Provide administration and governance for Board meetings, Board members, annual reports, company secretarial duties and ad hoc minutes for other committees.
  • Proactively carry out a range of duties in line with office manager responsibilities ensuring that the day to day operations of the company run smoothly and comply with best practice policies and procedures.
  • Provide support to staff on the SharePoint online file system. Make changes to the system where required.
  • Regularly review customer service standards and compliance.
  • Provide administrative support including logging in organisation's post.
  • Primary contact with Board members, maintain Board member records, including contracts, financial and performance records. Support Board recruitment and training.
  • Maintain committee member, panellists and trustee files, including contracts, financial records and performance records.
  • Liaise with hotels to secure corporate rate.
  • Retain absence records for the organisation, updating where necessary and forward to HR manager.
  • Carry out all necessary filing, general administrative work and maintain files, as required.
  • Build relationships with CEO, SMT and Board key contacts, acting as ambassador for CEO, SMT and Board at all times and liaise with Group PAs.
  • Comply with the principles of GDPR and IGR

Requirements:

Good interpersonal skills with the ability to develop and maintain effective professional internal and external relationships.

  • Excellent time management skills with the ability to take responsibility for own workload, prioritisation and meeting tight deadlines.
  • Formal committee/Board secretariat skills excellent minuting, meeting and papers administration
  • Sound administrative skills with a high level of expertise in Microsoft Word, Outlook, Excel and Office 36
  • Good standard of education, including Maths and English GCSE grade A-C or equivalent.
  • Ability to draft straightforward correspondence.
  • Ability to demonstrate professional approach to handling confidential or sensitive information, exercising discretion.
  • Ability to demonstrate a selfmotivated and proactive approach.
  • Excellent attention to detail.
  • Experience of working in a professional environment

Job Types:
Full-time, Fixed term contract

Contract length: 7 months


Salary:
£34,500.00 per year


Schedule:

  • Monday to Friday

Work Location:
In person


Reference ID:
IPRS6675
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