Administration Officer: Reception - Cheshunt, United Kingdom - Goffs Academy

Goffs Academy

Verified Company

Cheshunt, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DESCRIPTION

JOB TITLE:

Administration Officer:
Reception

GRADE:
The post is term time only, working 37 hours per week on H4.

The actual salary is £19, £20, The hours of working will be 7:30am - 3:30pm (3:00pm on a Friday), 5 days a week.

PURPOSE OF YOUR JOB:
Under the direction of the Principal's PA and senior staff, to meet the administrative and reception needs of the school, including comprehensive event planning of some key school events

REPORTING TO:
Principal's PA

STAFF REPORTING TO

JOB HOLDER:
None

CONTACTS WITHIN SCHOOL:
All staff and students

CONTACTS OUTSIDE SCHOOL:
External stakeholders as appropriate

MAIN TASKS AND RESPONSIBILITIES:

Reception - General Admin

Undertake the school's generic administration support to all departments
Provide a professional and efficient reception service as the first point of contact for the school
Oversee the school's electronic communication with home
Provide hospitality services for visitors/school meetings, where necessary
Provide routine clerical/administrative support including:
undertaking word processing

- filing correspondence electronically
- photocopying and associated administration
- receive and distribute incoming mail/record and frank/post outgoing mail
- maintain/update manual/computerised record/management information systems and completion of routine returns/production of basic statistical data
- ordering supplies and equipment/maintain stationery stock

General queries from outside and inside school about school operations
Register students using electronic registration system from 8.25am
Produce the school weekly bulletin and parent bulletin
Send out indebt messages to parents for the school's catering provider
Keep exam certificates and results when students have requested them from Exams Office and obtain signatures when giving them out
Manage car park barrier
Make photo ID cards for all new staff, Year 12 students and Year 11 exam desks
Assist Principal's PA with paperwork relating to visitors/speakers, ensuring correct procedures are followed and permissions in place
Fire Marshall for side gate, and ensure that registers and signin books to Muster Stations
Maintain diary for school minibus keys
Manage school telephone system and extension list
Book courses for all staff
Provide support to other admin teams during busy times
To contribute to the provision of an effective environment for learning
To actively support the promotion of positive relationships with parents and outside agencies
To attend skill training and participate in personal/performance development as required
To take care of your own and other people's health and safety
To be aware of the confidential nature of issues
To work within school policies and procedures

School Events/Additional Duties

Undertake planning and organisation of Secondary Transfer Evening, working with the Vice Principal
Organise parents evenings, attending if required
Ensure the smooth running of other school events, attending evening events as needed, if required
Management of Primary Languages lessons arranging lessons, liaising with parents, registers, taking payment
Form part of the First Aid team. Full training will be provided

KNOWLEDGE, EXPERIENCE AND TRAINING

Microsoft Office Applications (Word, Excel, Powerpoint, Teams)
An understanding of using school information systems would be desirable
Experience of working in busy environments
Organisation and management skills
Ability to show both sensitivity but also rigour in working with a wide variety of stakeholders
Calm under pressure with strong interpersonal skills
Proactive in the change process
Knowledge of child protection procedures
Evidence through DBS check and recruitment process of suitability for working with children
Willingness to undertake ongoing CPD relevant to the position
Ensure full confidentiality and respect for sensitive student, staff and stakeholder information, and compliance with all data protection regulations, reporting any concerns to your Line Manager or the Principal

Agreed by ______________ (Job holder) Date __________

Agreed by ______________ (Line Manager) Date __________

Job Types:
Full-time, Permanent

Salary:
£19,164.37-£20,189.52 per year

Benefits: