Event Co-ordinator - Sheffield, United Kingdom - Event Management Direct

Event Management Direct
Event Management Direct
Verified Company
Sheffield, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Event Management Direct (EMD) - Event Co-Ordinator
Are you keen to take the next step in your career in events? Are you enthusiastic, approachable, and eager to learn? Do you want to be part of a dynamic team who are responsible for the delivery of high-end conferences all over the UK? If this sounds like you, read on

EMD provide all the logistics required to produce and deliver successful medical conferences both face to face and virtual.

The team are responsible for end-to-end event management which includes budget and trade management, speaker and delegate liaison, working with venues and suppliers, and on-site delivery.


We are looking for someone who is keen and enthusiastic, someone who wants to learn, and someone who is eager to grow as our business goes from strength to strength.


An Event Co-Ordinator would be responsible for the co-ordination and management of the conference programme with the client, researching and booking appropriate venues according to the client's needs, communicating with the speakers, delegates, venue and AV teams, caterers, and managing the budgets and costs of the event with support from the Finance team.

You will also be required to deliver on-site which involves some travel and overnight stays.


We're a fun, passionate team who strive to exceed our clients' expectations and we need someone who wants to join our team and be part of the next exciting chapter.


Whilst we love enthusiasm and transferable skills, we need someone who can hit the ground running so we'd like applicants to have a minimum of two years events experience.

Does this sound like it could be you? Read below for full job description.


JOB DESCRIPTION

JOB TITLE:
Event Co-ordinator


REPORT TO:
The Event Co-Ordinator will report directly to the Events and Business Development Manager.

In the absence of the Events and Business Development Manager, you will report directly to the Events Manager or Company Director.


HOURS OF WORK:
Full-time (37.5 hours per week). Typically, 9am-5pm but flexibility is required around event season.


SALARY:
£21,000 to £23,000 dependant on experience


JOB PURPOSE
EMD have over 25 years' experience in event management and administration. We work with medical professionals, having started as a business through our relationship with Consultant Anaesthetists. Currently, clients include Societies and Associations within the fields of anaesthesia, hair research, paediatrics, scientific research and orthopaedics.


We offer a full event management service, including venue finding, negotiation, budget management, speaker liaison, accommodation, delegate management, conference and faculty dinners, as well as flyer design and print, website and social media updates and feedback collation/reporting.


Due to growth of our client base, we are now looking for an enthusiastic Events Coordinator to join our conference team.

Excellent organisational skills are essential for this role, along with the ability to work un-supervised using your own initiative.

You will need to be able to develop excellent working relationships with clients and colleagues and communicate well with all contacts.

A proactive, flexible, and professional approach to your work is vital.

Most importantly you will be confident, positive, and deeply committed to providing a high-quality service as part of the Event Management Direct team.

You will help to build relationships with any new customers as well as maintaining good relations with our current clients.


THE ROLE AND RESPONSIBILITIES

  • Establish aims and objectives of customer's event.
  • Liaising with local teams and committees regarding the event programme.
  • Liaising with venue, caterers, and audiovisual technical managers from beginning to end, ensuring the smooth running of each conference/meeting.
  • Source suitable venues to accommodate the meeting requirements to often include trade exhibitions and workshops.
  • Source local hotels and negotiate preferential rates & payment schedules and liaise with the hotel throughout the event.
  • Targeted publicity campaigns (direct mail, advertising in Journals, society mailings, internet, publicity at related events and contacting college tutors nationally).
  • Liaise with speakers to make any necessary requirements for their attendance to include travel, accommodation, AV etc. Confirm final arrangements with all speakers.
  • Assist with the recruitment of sponsors and compile floor plans and manuals in preparation for their exhibition.
  • Process abstract submissions and facilitate the review of abstracts where necessary.
  • Organise welcome receptions, conference dinners, speaker's/VIP dinners and entertainment if required.
  • Oversee the financial aspects of each event.
  • Coordinate and collate feedback from delegates into useful reports for the client.
  • Be a point of contact on the day of the meeting.
  • Attend committee meetings where necessary, take minutes and report bac
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