Receptionist/administrator - Aberaeron, United Kingdom - LHP Accountants

LHP Accountants

Verified Company

Aberaeron, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

LHP Receptionist/Admin Support

Hours: 28 hours per week
Contract: Permanent
Location: Aberaeron Office.

LHP Accountants are looking for a responsible Receptionist/Secretary to work at our Aberaeron office to perform a variety of administrative and clerical tasks.

As a receptionist, you will be the first point of contact for our company and you will need to have good people skills, providing support to the practice manager, assisting in daily office needs and managing LHP's general administrative activities.

The Receptionist/ Administrator will focus on:

Client and administrative duties

Welcoming all visitors at the reception desk, providing information on where to wait and announcing their arrival to the appropriate individual
Answering and screening phone calls in a polite and professional manner. Ensuring calls are redirected through appropriately and that any messages are taken accurately and communicated in a timely manner.
All daily mail is to be received, sorted and processed efficiently ensuring that documents received reached the intended recipient.
Ensuring that client records and information within the company are maintained and stored securely in line with privacy and GDPR requirements. Records that are no longer required are to be returned to clients in a timely manner.
Monitoring and maintaining office inventory including furniture and stationary, reporting to the operations manager any required stock order or required repairs.
Updating calendars and meeting schedules ensuring that the booking of the board room is monitored and confirmed/ declined as appropriate
Support in maintaining office safety by adhering to safety procedures that are in place
Undertake a range of administrative tasks such as scanning and filing
Maintaining the visual presentation of the office environment, including meeting/ board rooms and reception
Raising and processing client invoices
Presenting the business with a positive attitude and professional appearance
Assisting colleagues within own office as well as those based in other offices with administrative tasks

Operations

Ensuring that all work completed complies with government guidelines and regulations
To ensure that working procedures and practices reflect those set out by LHP Accountants in order to ensure a consistent approach across all locations

Skills and qualifications

Essential:

Strong verbal and written communications skills and able to interact with people at all levels
Ability to work in a fastpaced environment
Professional attitude and appearance
Excellent organisational and time management skills
Multitasking and time management skills
A good knowledge of the business, processes and services offered
Ability to contribute positively as part of a team, helping with various tasks when required

Desirable:

Ability to Speak Welsh

Other
Performing any other duties that may be deemed necessary to ensure the effective running of the business

To apply, please send your CV with covering letter.

Benefits: