Visitor Services Supervisor - Musselburgh, United Kingdom - The National Trust for Scotland

The National Trust for Scotland

Verified Company

Musselburgh, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB PURPOSE

To provide operational delivery of the visitor experience and supervision in the Food & Beverage department at the Stables Café, Dairy and on site Events in line with the Trust's policies.

Delivering Performance standards and targets to ensure enjoyment of the property by visitors and members is maximised and key commercial, financial and development objectives are achieved to make the property fully sustainable.

The Visitor services Supervisor at a Trust property plays a pivotal role ensuring that the management objectives are achieved through excellent customer service and with delegated responsibility for catering duty management is very often the face of the Trust to visitors.

As such directly influences public perceptions of the Trust and is significant to developing and maintaining the property's reputation

KEY RESPONSIBILITIES AND ACCOUNTABILITIES
Supervising/undertaking the day-to-day operation of the property and environs to ensure an excellent customer/visitor experience

This includes supervision of:
Catering Operation

Lead with menu development and the preparation and presentation of a highquality food and drink offer.
Ensure compliance with health and safety, food hygiene, food allergen, licensing and environmental health standards, completing all related recordkeeping.
Create and run food led events throughout the year to support over all business goals.

Visitor experience

Offer excellent customer service and ensure all members of the team do the same.
Support propertywide targets for completion of visitor surveys to understand more about our visitors.
Act as one of our duty manager team, responsible for ensuring a safe and smooth visitor operation, opening/closing the visitor, addressing issues and emergency procedure and providing relief cover, as required.

Line management of Visitor Services Assistants

Duty management responsibility including open and close of all on site facilities.
Ensure the property social media is managed to generate interest and help drive visitor engagement.
Support the informal learning and community engagement / outreach activity.
Security of the Property.
Ensuring the completion of cash/till reconciliation.
Weekend reports and reconciliation.
Completion of banking and cash handling processes.
Health & Safety procedures, emergency procedures, and environmental procedures.
Deputising for the Visitor Services Manager / Operations Manager onsite and offsite as required.
Recruitment; induction; development; and management of all visitor services employees. Ensuring that they understand role responsibilities and are equipped to fulfill the role to the standards required.
Ensure the team feel valued, respected, motivated and supported.
Supervising the activities of a team of permanent and seasonal Visitor Service Assistants (VSAs), achieving excellent staff performance and motivation through induction, training, tasksetting and coaching on front and back if house.
Prepare catering rotas to meet business needs.

Working closely with other managers across the Property to deliver a programme of visitor events, which increase visitor numbers, drive secondary spend and support overall Property targets.

Instil a Health & Safety culture across the property, ensuring the team work within the property's 'Safe System of Work' to reduce risk of incidents and accidents to volunteers, employees and visitors.

REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE

Qualifications
Essential

Significant previous experience of working in an operations role in the hospitality industry including supervision of staff and/or responsibility for specific activities.
Previous event coordination/management experience.
Excellent customer service skills.
Excellent organisational, administrative and timemanagement skills with the ability to prioritise and reprioritise workload to meet changing demands.
Proven sales skills with the ability to achieve targets.
The ability to think and act quickly when confronted with emergencies.
Competent user of Microsoft Office products.
An understanding and commitment to the aims and objectives of the National Trust for Scotland.
Access to own transport.

Desirable

Food and Hygiene Qualification.
Current First Aid certification (or willingness to train and use).
A formal qualification in Catering, Hospitality, Tourism or Event Management.
A recognised SQA Licensing Qualification e.g. Scottish Personal Licence Holders Certificate and Personal License.

DIMENSIONS AND SCOPE OF JOB
Finance Management

Share responsibility for achieving the catering budget together with the F&B Manager.
Monitor commercial performance and adjust activities to capitalize on sales opportunities and run a costeffective catering operation.
Supervise daily café till operations and perform endofday income reconciliation.
Assist the F&B Manager with menu