Business Manager - Mortimer, United Kingdom - Keystone Recruitment

Keystone Recruitment
Keystone Recruitment
Verified Company
Mortimer, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
This role oversees the financial and general management of The Oaks CIC settings,
undertaking a range of financial duties primarily, payroll and invoicing, supported by the
Finance Director. In addition, supported by the Directors and Office Manager, the Business
Manager uses our Connect childcare management system and other office systems to guide
essential management duties. This person provides effective decision-making and overall
management of office activities, alongside the development and improvement of systems
and processes. The Business Manager is a crucial and central role for the management of
The Oaks CIC and works very closely with the Directors, Office Manager, club staff, parents,
suppliers, schools and community partners.

This is a role with a fair degree of autonomy alongside others in a highly collegiate and
professional environment.

The Business Manager is responsible for:

Finance:


  • Invoice processing and debtor management
  • Payroll administration, working time record keeping
  • Payment reconciliation
  • Resolution of parent/staff queries
  • Liaising with external suppliers payroll/pension provider, accountants, Connect software, IT support, rentals
  • Administration of childcare funding and fundraising vouchers, Early Years funding and our Oaks Community Fund
  • Preparing management information reporting, forecasting and year end accounts
  • Direct essential communications, e.g. announcements relating to invoices, closures
  • Maintaining an orderly work environment for officebased staff, including organising maintenance and troubleshooting as necessary
  • Maintaining records related to the office and other Oaks' settings includingcontractual paperwork, insurance, guarantees, utilities, safety testing etc
  • Leading internal staff meetings to enable effective communication, sharing of best practice and to support introduction of new procedures, activities, ways of working.

Process/Systems Improvement

  • Overseeing and reporting on the programme of activities agreed with the Directors
  • Providing recommendations for streamlining our processes and systems and implementing resolution
  • Responding and progressing responses to complex queries or issues arising
  • Escalation of issues and concerns to Directors
  • Attend regular meetings with club staff and Directors as required
  • Leading the introduction of new settings, technology, reports and practices to support the overall direction of the Oaks

Person Specification

  • Experience of payroll, invoicing with proven general management skills and ability
  • Exceptional administration, coordination, planning and time management skills
  • Competence and confidence with IT systems (with technical support)
  • Ability to set own direction and use initiative
  • Confidence in communicating own ideas
  • The ability to problemsolve, present solutions and implement improvements
  • Accurate record keeping in accordance with good practice and statutory requirements.
  • Warmth, confidentiality and sensitivity
  • An interest and desire to work for a community organisation serving families and the
- wider community, and an understanding of the values and behaviours that underpin the
- ethos of The Oaks CIC

Contract:
Permanent appointment following receipt of references and enhanced DBS
checks, and a successful probation period.

Place of Work:
The Oaks Office, Butlers Land Farm, Mortimer, Berkshire with regular travel
to Oaks settings as required. Own car an advantage.

Time Commitment:
Full time 37.5 hours per week with 5.6 weeks paid holiday. Some
flexibility offered and required, e.g. around month end and payroll deadlines. Attendance at
Managers Meetings
- six evening meetings per year.

Salary and Benefits:
£35-40,000 per annum. Employee Assistance Programme. Discounts
available for children attending The Oaks Clubs.
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