Senior Executive Officer- Id 8603 - Edinburgh, United Kingdom - Scottish Government

Scottish Government

Verified Company

Edinburgh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £35,867 - £41,013

A Civil Service Pension with an average employer contribution of 27%
Job grade:

Higher Executive Officer

B2
Contract type:
Permanent
Type of role:
Other
Working pattern:
Fulltime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

EdinburghAbout the job

Job summary:

Are you ready to take on a pivotal role at SAAS, where your expertise will be the driving force behind our corporate operations?

As the Senior Executive Officer you'll play a vital part in ensuring the seamless functioning of our executive team, providing comprehensive support to our Chief Executive and Directors.

Your adept management of schedules, attention to detail, and strong communication skills will be key in optimising efficiency and facilitating effective decision-making.

About us

The Corporate Office within SAAS is the central hub of the agency, responsible for overseeing strategic decision-making, managing administrative functions, and ensuring compliance with governance and regulatory requirements.

It provides support to key executives, coordinates corporate activities, and facilitates communication both internally and externally, all with the goal of achieving the agency's overarching missions and objectives.

Job description:

Line Management and development responsibility for the Corporate Support Modern Apprentice.
Strategically oversee executive support services for the Chief Executive and Directors, exercising independent judgment and initiative while maintaining confidentiality.
Directly manage the Chief Executive, Directors, and group mailboxes, autonomously responding and delegating tasks as needed, ensuring timely handling of correspondence and maintaining updated logs.
Lead the management of Chief Executive and Directors' schedules, offering insightful advice and guidance to optimize their time management and goal achievement.
Serve as a key liaison between the CEO, Executive and Non-Executive Directors, and internal/external stakeholders, facilitating effective communication, ensuring prompt followup on action items and fostering strong collaborative relationships with diverse internal and external stakeholders to advance business objectives.
Provide comprehensive secretariat support for highlevel Executive Team and Non-Executive Board meetings, including agenda planning, meticulous minutetaking, and close collaboration with the Chair to meet business timelines.
Foster strong collaborative relationships with diverse internal and external stakeholders to advance business objectives.
Contribute to the development and maintenance of corporate governance files and statements of assurance, ensuring compliance with SG commissions and standards.
Stay abreast of corporate and Ministerial business relevant to SAAS, Lifelong Learning and Skills directorate, and wider SG, providing informed support to decisionmaking processes.

Competencies
Analysis and use of evidence
Communication and Engagement
Improving Performance
People Management

Person specification:

Essential Criteria

Proven experience of supporting senior managers/directors at an executive level.
Good written and verbal communication skills, including being an

experienced minute taker

Ability to work effectively under pressure, demonstrating the ability to perform in high pressure situations with a proven track record of meeting deadlines and delivering quality work.
Confident in usage of Outlook, Word, Excel, SharePoint, Teams, and PowerPoint.

Benefits:

Alongside your salary of £35,867, Scottish Government contributes £9,684 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details:

Feedback will only be provided if you attend an interview or assessment

Security:

People working with government assets must complete baseline personnel security standard (opens in new window) checks

Nationality requirements:

This job is broadly open to the following groups:

UK nationals

- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)