Programme Coordinator - London, United Kingdom - Chatham House

Chatham House
Chatham House
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London, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Description:

Chatham House, the Royal Institute of International Affairs, is a world leading independent policy institute based in London. As a global think tank, our mission is to help build a sustainably secure, prosperous and just world.


Research by the International Security Programme (ISP) focuses on three key themes which are vital to sustaining international peace and security in a world characterised by geopolitical competition and rapid technological advancement against the background of a weakening of the rules-based international order.

These key themes include strengthening the global security architecture, reducing technological risks to security, and preventing violent conflict. We carry out independent, thought-leading research, bringing together diverse perspectives, and injecting new insights into the international arena.


This is an exciting role for a Programme Coordinator with a keen interest in international security, who will be key to supporting our activities by providing coordination across financial administration, publications, events, and research projects and proposals.


Main Duties and Responsibilities:


Delivery:


  • Events: organise and coordinate events, including logistics and travel and accommodation, as needed; represent ISP at meetings of the Events Working Group.
  • Publications and communications: collate outputs for newsletters and other communication materials; promote ISP's research and support with running social media channels; maintain the programme's website pages; coordinate production of research publications and keep records up to date.
  • Journal of

Cyber Policy:

assist in the production of the Journal, including managing manuscript submissions, generating status reports, updating trackers; run articles through iThenticate and send results to Editor; work closely with publishers, authors and peer reviewers; disseminate marketing materials and copies of the Journal on publication of each issue; coordinate editorial meetings.


  • Administration: general maintenance of office systems; financial administration (e.g. raise and process invoices, expense claims and credit card statements, maintain financial records); administration of CRM database and maintaining data in compliance with GDPR processes.

People:


  • First point of contact for enquiries; liaison with funders, partners and key ISP contacts.
  • Administration of Associate Fellowships.
  • Direct support to the ISP Programme Manager, Research and Deputy Director.
  • Build positive relationships with colleagues and create a positive working culture, ensuring good practice is shared and embodying the institute's highquality standards.

Strategy:


  • Assist with budgeting for proposals, financial reporting and support project management of an exciting schedule of activities and outputs.
  • Identify areas for collaboration and efficiencies, working across the International Security Programme to help drive these.

Person Specification:


Essential:


  • Outstanding administration, coordination and organisational skills.
  • Excellent attention to detail and able to work under tight timeframes whilst balancing various tasks.
  • Strong written and verbal communication skills.
  • Experience in coordinating high quality events, online and inperson.
  • Experience with budgeting and financial reporting.
  • A team player, able to form positive working relationships with people at all levels, internally and externally.
  • Good IT skills and familiarity with Office 365 suite (inc. MS Teams, Word, Excel and Outlook).
  • Good general knowledge of global affairs and an interest in international security

Desirable:


  • Experience with production of publications.
  • Experience working with databases/CRM software.
  • Experience of working with a research institute.

Benefits:


Benefits include approximately 37 days annual leave (including public holidays and Chatham House closure days), pension salary exchange, employee assistance programme, parental leave, flexible working and other benefits designed to suit your lifestyle.

All of this, in a professional, engaging and intellectually stimulating environment.


Salary:
£32,500 per annum


Contract:
Full-time, Permanent


Location:
Hybrid (Office/Home), minimum 2 days in the office per week.

**The Job Description as outlined above will not be available once the closing date has passed. Please ensure you keep a copy for your own record.
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