Administration Assistant - Manchester, United Kingdom - Graphene Innovations Manchester

Description

Administrator (Full-time)

We're looking to hire a confident and efficient person to provide valuable administrative support in the areas of human resources, legal and finance.

This role will be based in our Manchester City Centre lab at the Graphene Engineering Innovation Centre.

Reporting to our Head of People, the role will involve:

• Creation of internal and external business presentations using MS PowerPoint.
• Attending weekly team planning meetings.
• Arranging interviews with prospective employees.
• Coordinate arrangements for internal meetings; record and circulate actions.
• Assist with the arrangements for external meetings both offsite and at the office, welcoming guests and providing refreshments.
• Book travel and accommodation.
• Diary management.

HR Support:

• Coordinate the onboarding of new starters (including sending offer letters and forms, contracts, reference and right to work checks, IT requirements and draft induction schedules).
• Coordinate DBS checks for all new starters.
• Ensure employee records are kept up to date including uploading documents, training records and checking that holiday and sickness is being recorded correctly.
• File relevant documentation relating to contractors.

Legal:

• Collation and filing of shareholder agreements.
• Collation and filing of patent information.

Finance:

• Collate monthly purchase invoices for payment.
• File receipts and invoices.
• Receipt and filing expense claim forms.
• Collation of timesheet hours to prepare for payroll.
• Liaise with the external finance team, providing information and assisting with queries.

General:

• Support the wider team where needed.

Experience, Skills and Knowledge

• At least two years' experience of undertaking a wide range of administrative duties.
• Excellent listening and communication skills including a high standard of written and verbal English.
• Ability to build effective professional relationships and adapt communication style to different stakeholders (e.g. employees, stakeholders, customers and suppliers).
• Excellent time management and organisational skills with the ability to use initiative to prioritise and manage conflicting demands.
• Act with diplomacy and discretion when dealing with matters of a confidential nature.
• A selfstarter with a practical and proactive approach.
• A good working knowledge of GDPR.

Qualifications

• A good standard of general education.
• Degree or Level 4 (or above) in administration, business or management is highly desirable.

Remuneration:

£22-28k per annum (dependent on level of experience).

Contributory Pension scheme.

40 hours per week: Monday to Friday: 8.30am - 5.00pm.


Job Types:
Full-time, Permanent


Salary:
£22,000.00-£28,000.00 per year


Benefits:

• Company pension

Schedule:

• Monday to Friday

Education:

• Bachelor's (preferred)

Experience:

• Administrative: 2 years (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Ability to Commute:

• Manchester (required)

Ability to Relocate:

• Manchester: Relocate before starting work (required)

Work Location:
In person


Reference ID:
PCW/2202

Expected start date: 04/03/2024