Project Coordinator - Romsey, United Kingdom - Complete Coherence Limited

Description

Job description - Project Co-ordinator

About Complete:

Complete was founded by Dr Alan Watkins BSC MBBS PhD, physician and neuroscientist and leadership expert. Alan leads our team of outstanding analysts, coaches, and developers. We are powered by compassion and driven by science.

Compassion is what gets us all out of bed every single day. We have a strong desire to reduce the suffering we see that results from poor decisions and poor leadership.

We believe that if we can help leaders, executive teams and multi-national organisations develop themselves and make better decisions, based on cutting edge research and scientific investigation, less suffering occurs.

We are, therefore, passionate about people's ability to develop and we delight in helping our clients deliver much better results, even in tough economic conditions.

CORE COMPANY VALUES - CHALLENGING/ COMPASSIONATE/CUTTING EDGE


About you and the role:

Are you looking for a meaningful role in a company that delivers products and solutions which can significantly improve lives? We are looking for a Project Coordinator to join our friendly client services team, providing assistance to two Senior Practitioners with diary management and project co-ordination support.

Are you proficient at diary management and co-ordinating multiple projects with varying deadlines? Do you flourish with complexity and possess a natural flair for accuracy and customer service?

Are you looking to work for a cutting-edge business within a compassionate and dynamic team?

If so, there's an exciting opportunity here at Complete for you to do just that.

A typical day might include managing diary appointments, working with our Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to our bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements.

Additionally, you will be responsible for the co-coordination of Fire, Health and Safety matters, undertaking checks and drills, scheduling visits for servicing & inspections and communicating out as required.

Key Accountabilities:

• Ongoing review of the diary to ensure optimal use of time, resources and convenience to clients
• Booking sessions for coaching programmes and workshops that are delivered by Complete Practitioners
• Daily updating of our bespoke opportunity pipeline with sales activity
• Participation in weekly opportunity update meetings
• Working with our Client Services team to coordinate the preparation and delivery of larger client projects
• Basic sales proposal preparation
• Accountable for monthly submission of expense receipts, assigning project code's and responding to any financial queries raised by the finance team
• Supporting the HR Manager with Fire, Health and Safety through the coordination of routine inspections and servicing, booking training courses and conducting routine drills and fire equipment checks.
• Adhoc offsite project support
• Occasional telephone cover

Skills and Competence:

• Confident and highly motivated with experience of supporting senior managers
• Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects
• Professional style of working, with the ability to deal confidently with client data and people at all levels
• Excellent organisation, time management and prioritisation skills
• Strong attention to detail, with a focus on accuracy
• Excellent written and verbal communication and interpersonal skills
• Ability to positively respond to last minute changes and deliver against tight deadlines
• Desire to deliver great client service, putting the client at the heart of everything we do
• Interest in and desire for personal development

Essential:

• A minimum of two years in a similar personal/executive assistant role
• Project and/or event management experience
• Confidence and ability in booking online accommodation and travel arrangements
• Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms
• Experience of using conferencing platforms i.e., Teams and Zoom
• Strong level of IT knowledge e.g. Word and Excel
• Digitally smart and technically aware with an ability to operate across multiple platforms
• Good standard of general education, Alevels or above

What we offer:

• Salary up to £30k (DOE)
• Company bonus scheme (based on company and personal performance)
• 33 days holiday (including statutory leave)
• Christmas shutdown period between Christmas and New Year
• Hybrid working (12 days per week)
• Company Sick Pay
• Company events
• Opportunity to receive worldclass personal and professional development after all it is what we offer our clients
• Other wellbeing Initiatives ELDOA classes
• Workplace Pension 3% Employer contributions
• Child