Facilities Administrator - London, United Kingdom - Daniel Owen- UK

Daniel Owen- UK

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Facilities Admin_ Posted: 13/11/2023

- £ £27000 per annum

City of London, London
PERMANENT

Facilities Administrator

Central London

Monday - Friday, 09:00-17:30

£27,000 per annum
***We are looking for an enthusiastic
Facilities Administrator You will play a key role in the administration of our portfolio, ensuring our work space facilities run smoothly. Monitoring and co-coordinating reactive and planned maintenance works, the Facilities Administrator will review job sheets, monitor service levels, and assist the facilities team with the day-to-day administration of external service providers. You will also assist with the co-ordination of our in-house maintenance team, managing our CAFM system (Elogs), following up outstanding works, uploading job sheets, and purchasing materials.

***
Responsibilities:

Manage CAFM system (Elogs), co
coordinating job tickets, ensuring job records are live and up to date
Be an escalation point for Centre teams and external service providers for resolving maintenance and facilities related issues
Coordinate reactive and planned maintenance works for inhouse and external service providers
Review contractor maintenance reports, job sheets and escalate quoted works as required
Manage purchase orders and approval of FM related invoices against PO's and contracts
Process orders and manage supplier accounts for facilities and maintenance consumables
Manage facilities and maintenance credit card accounts including travelcards
Build and maintain relationships with service providers, ensuring delivery is in line with contracts
Assist with the contract tender process by preparing tender documents, meeting suppliers, and analysing tender returns, always achieving maximum value for money
Prepare facilities and maintenance spreadsheet reports for the Head of Facilities as required
Support the facilities team with ad hoc projects as required, including site mobilisation
Undertake site audits identifying areas of concern and escalating accordingly
An active contributor to the company 'Green Group' promoting FM environmental initiatives

Requirements:

Proficient in Microsoft word, excel, outlook and CAFM systems (elogs) essential
Facilities or office administration experience in commercial buildings desirable
Service provider and client facing experience desirable
Understanding of budgets and service provider contracts desirable
Knowledge of building services and systems desirable

***
Skills and Abilities:***- Excellent telephone and face-to-face communication skills

Excellent verbal and written communication skills
Excellent organisational skills, selfmotivated and ability to work unsupervised
Confident handson approach with an inclusive personality and a positive cando attitude
Ability to work under pressure to tight deadlines or when emergencies arise

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