Document Controller - London, United Kingdom - BDP UK

BDP UK

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Vacancy type

Current vacancies
Profession
Design Management
Location
London
Description

Document Controller

Location:
London, Clerkenwell

Contract type:
Full time, Permanent

Hours: 37.5 hours a week, Mon

Fri 9am 5.30pm

Working within the design management team, the document controller will assist in the smooth and efficient delivery of our design work and carry out administrative tasks for the Design Managers, project managers and design teams who manage and undertake our design commissions and assist across a range of projects.

The document controller will give advice and provide management of documentation throughout projects from creation to retention to ensure compliance with company, corporate and statutory requirements.

About the role- Maintain a system for Information & document management in both electronic and hard copy

Register and action all project documentation on the chosen document management system or collaboration system
Control the issue and distribution of project documentation and information.
Ensure that all documentation is issued according to the relevant standards.
Maintain a controlled and secure storage area for project documentation in a format dictated by the project
Conduct a check on all documentation passing through document control to ensure documents meet the relevant protocols i.e. document numbers, revisions etc
Create reports for project documentation as requested
Support the development of document control procedures and processes contained within the company Document Management System
Assist in audits when required
Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the Design Team Leader / Design Manager
Administration tasks as directed by the design managers and project cocoordinators including:

Assisting with report preparation

General administration
Attend project meetings if required to gain understanding of the project and learn what KPIs are required with regard to documentation
Communicate with the clients, suppliers and internal staff members at all levels
Any additional tasks as requested by the profession manager

Software platforms includes but is not limited to:

Aconex
CEMAR
Deltek Vision and iAccess

NEWFORMA

Document Management System
Conject

Asite

Online collaboration system
TeamBinder online collaboration system
4 Projects
Buzzsaw
Constructware

- iConnect

Autodesk

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About you
You will have previous document control experience - preferably 3 or more years within the construction industry along with:

Excellent IT skills including Microsoft Excel, Word and Outlook
Advanced Excel skills will be seen as a benefit
Good level of English language (written and spoken communication)
Ability to manage own time scales and workload
Ability to work autonomously
Numeracy a strength with high attention to detail and accuracy
Ability to interact and communicate with people at all levels within the business
Ability to work collaboratively with document controllers across offices as part of the wider document control team
Knowledge of relevant document control software would be advantageous, but training can be given.

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About us
BDP is a continuous collective of architects, engineers, designers and urbanists.

We design at every scale from city masterplans, neighbourhoods, parks, streets and buildings to specialist, bespoke light and acoustic installations.

We are placemakers who work at every stage of the design process from visioning to briefing to design, delivery and operation.

We respond to the demands of our dynamic and ever-changing planet with cross-discipline design thinking that spans all of life's activities, protects the environment and enhances social value.

Harnessing our collective ethos, the spirit of BDP is about making places for people.

Our structure and governance as a global network of federated city studios creates design hubs that are connected to the cities, regions and communities they serve.

As part of the Nippon Koei Group, we fuse our passion for architecture and engineering with user-centred design and large-scale infrastructure projects to deliver world-class solutions for better, more prosperous places

BDP offers

To apply
Please include an indication of your salary expectations and notice period in your cover note.

**BDP is an equal opportunity employer.