Job Description: Business Administrator - Coundon, United Kingdom - Journey Enterprises

Journey Enterprises
Journey Enterprises
Verified Company
Coundon, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Job Description:
Business Administrator

Reports to:
Business Support Manager


Salary:
SP2 £19,007 pro rata (£9.88/hr)

Part Time: 27.5 hrs per week


Based at:
Coundon DL14 8JZ


About Us
Journey Enterprises is a local charity which was founded by parents of young people
with learning disability and complex needs 40 years ago. Launched in
Northumberland we now operate across the north east.


We have four Day Centres:
Acomb and Blyth (Northumberland), Coundon (County Durham) and Newcastle
upon Tyne.

The Charity provides life-skills and employability training for adults with learning
disability, and runs social enterprises to serve our local communities. Clients play a key
part in the success of social enterprises by using the experience as a stepping stone
to employment.

The conditions the Charity supports include Down's, Williams, Fragile X, Prader Willi,
Smith Magenis and Sotos Syndromes, cerebral palsy and also autism. Over 60% of our
Clients have co-morbid physical, sensory and/or mental health disability. We also
support Forensic Learning Disability. Our Clients are aged from 18 to 80+ years and
come from a wide range of backgrounds.

Journey believes passionately in enhancing quality of life and giving people with
complex disability opportunities to lead happier and socially-inclusive lives in their
home communities.

Our services are developed on a person-centred approach, designed to meet each
individual's life ambitions and dreams, and underpinned by Positive Behaviour
Support. We work within each person's circles of support, recognising the expertise
and knowledge of the individual and of unpaid/family carers.


About the Role
Business Administrators are based at each of our operating sites. Working in a small
team of Administrators, you will be part of an enthusiastic, committed team supporting
people with learning disabilities to achieve their life outcomes.

Business Administrators report to the Hub Manager each morning for their Hub
administration tasks to be assigned and supervised, and to the Business Support
Manager for whole-Company administration tasks in the afternoon. Each Business
Administrator will be given an area of responsibility for their whole Company work.


Principal Responsibilities:
Business Administrator
Working under the direction of the Hub Manager daily):

  • To be the main point of reception for the Hub/site, presenting a friendly
welcome for people with learning disabilities and for the Organisation's
visitors;

  • To ensure Reception, administration and meeting rooms are clean, tidy, and
COVID-compliant;
****- To provide comprehensive administrative support for the Hub across its

operations for the Hub Manager;
****- To liaise with Head Office and other Business Administrators to ensure local

systems, policies/procedures, resources and displays are up-to-date and
brand compliant;
****- To act as Petty Cash Custodian with responsibility for all petty cash handling,

banking, storage and transactions at the Hub;
****- To ensure all donations received locally at the Hub and through activities in

the community are processed in line with Gifts, Donations Hospitality &
Benefits Procedure;
****- Keep a diary of key dates for regulatory renewals for transport and hubs e.g.

BSOG, MOT, blue badges, PAT testing, gas checks, legionnaires checks etc.

  • To carry out any other duties which fall within the broad spirit, scope and
purpose of this job description. This job description reflects the major tasks to be
carried out by the post holder and identifies a level of responsibility at which
they will be required to work. The major tasks may be reviewed from time to

time to reflect changing needs and circumstances. Such reviews and any
changes will be carried out in consultation with the post holder.

Working under the direction of the Business Support Manager daily):

  • To provide administrative support for the wider Organisation in conjunction
with other business Administrators as directed by the Business Support
Manager.

  • Key tasks include but are not limited to: recruitment, administration of
localised marketing, administration of asset register & procurement activity,
liaison with suppliers, records maintenance (Charitylog CRM, server, hard
copy), archiving;

***:

  • To attend Business Administration meetings and training as required.**
    Core Responsibilities: All Staff
  • To ensure the Safeguarding of Clients within service at all times;
  • To maintain safe working practices, ensuring Health & Safety at work both on
site and within Journey's outreach activities;

  • To promote Journey's mission and values and to commit to successful delivery
of our five strategic priorities;

  • To champion equality & diversity and inclusion for all;
  • To observe all Journey's policies and procedures;
  • To ensure the standards of our work meet the requirements of service regulators
and funders as directed by lin
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