Senior Ea - London, United Kingdom - LMA

LMA

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Key Responsibilities:

Manage complex diaries across a number of time zones. Advanced MS Outlook essential.
Managing mailbox with efficiency and discretion at all times.
Answer multiple phone lines and taking messages, if necessary
Manage the processing of invoices via SAP (online system). Training will be provided.
Manage the processing of expenses via Barclaycard Spend Management (online system). Training will be provided.
Arrange both internal and external meetings and when required collate and issue agendas.
Book meeting rooms using the Condeco system, including refreshments.
Arrange lunches for internal meetings.
Notify Front of House (FoH) of external visitors.
Organising global conference calls both audio and video as necessary, again across a number of different time zones.
Extensive domestic and international travel, accommodation and visa arrangements.
Personal administration, as and when required.
Organise Group Strategy departmental events including team volunteering.
Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA's across the commercial divisions and Global Support functions.
Flexibility to cover senior EA's absence, as and when required.
Support in preparing presentations, often at short notice. Intermediate user of MS PowerPoint essential; advanced user capabilities preferred.
Support in preparing reports. Advanced user of MS Word essential.
Organise and set agenda for large, often complex crossbusiness executive events, including but not limited to PLC PM, PPPs, budget meetings, annual Board strategy away day, and others
Organise meetings with bankers, brokers, advisors related to Corporate Development and M&A
Support broader Corporate Development team on an _ad hoc_ basis

Skills and Experience:

Excellent verbal and written communication skills
Strong interpersonal skills with an emphasis on working within a team spirited environment.
High standards of accuracy, quality and attention to detail.
Willingness to provide and accept feedback.
Flexible and possess ability to adapt to a fastchanging and growing environment.
Strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.