Business Administrator - Fareham, United Kingdom - Delta-Xero Distribution Limited

Description

• Act as the primary point of contact for inbound telephone communications, ensuring efficient redirection to relevant departments, messagetaking, and appropriate followup actions.
• Record minutes for all internal and external meetings, utilising a standardised business format and promptly distributing them to relevant stakeholders.
• Monitor and manage the renewal dates and associated costs of various operational facets, including but not limited to liability, vehicle, plant, and facility matters.
• Facilitate administrative support for ISO activities, including audit assistance, liaison with relevant departments to address comments, and submission to the Executive Director for resolution.
• Maintain and update company process documentation as needed, while ensuring effective communication to all departments regarding any modifications or additions.
• Support exhibitionrelated activities, including pricing, internal departmental liaison, booking logistics, and organisational coordination.
• Oversee renewals for all business communication contracts, including phone and landline contracts, and troubleshoot technical issues directly with service providers.
• Address ITrelated technical issues and equipment matters by liaising directly with IT service providers.
• Source quotations, review, obtain approval, select, order, and oversee the installation of new computers, laptops, and printers.
• Take ownership of Case Study creation and management.
• Maintain optimal stock levels for all business stationary, business cards, and welfare items.
• Provide support to the Executive Director with holiday and absence tracking.
• Assume responsibility for post management, ensuring timely distribution and handling of incoming and outgoing mail.

• Previous experience in a similar administrative role.
• Excellent organisational and time management skills.
• Strong communication skills, both written and verbal.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office suite.
• Ability to multitask and prioritise tasks effectively.
• Knowledge of ISO standards (desirable but not essential).

This role offers an exciting opportunity to play a key role in supporting the management team and ensuring the smooth operation of the business.

• Casual dress
• Company pension
• Free parking
• Health & wellbeing programme
• Onsite parking

• Monday to Friday

• Yearly bonus

• GCSE or equivalent (preferred)

• Administrative experience: 5 years (preferred)