Executive Assistant - Saint Peter Port, United Kingdom - Julius Baer

Julius Baer
Julius Baer
Verified Company
Saint Peter Port, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth.

Let's shape the future of wealth management together.


IMPORTANT
The Executive Assistant is responsible for providing a personalised secretarial and administrative support in a well-organised and timely manner.

The Executive Assistant will work on a one-to-one basis on a variety of tasks relating to the manager's working life and communication.

They may be exposed to sensitive information, and must use considerable tact, diplomacy, and judgement. They are expected to deliver a standard of service aligned with the Corporate Value of care, passion, and excellence.


YOUR CHALLENGE:


KEY FEATURES OF THE POSITION

People Management**- Act as the point of contact among executives, employees, clients, and other external partners

  • Manage the Managing Director's calendar and set up meetings
  • Field and/or follow up external/internal calls
  • Book internal/external lunches upon request
  • Organise travel, accommodation, and prepare itineraries

Business Management

  • Take minutes during meetings
  • Typing and formatting letters as required
  • Events services responsible for arranging client and corporate events including liaison with hospitality industry, budget decisions/negotiation, catering, invitation management
  • Prepare monthly business expenses forms
  • Provide secretarial support to the business as required

YOUR PROFILE:


SKILLS REQUIREMENTS OF THE POSITION

Personal and Social

  • Excellent verbal and written communications skills
  • Strong sense of integrity and adherence to all the company's policies, principles, procedures, and values, treating others with dignity
  • Attention to detail
  • Can do and approachable attitude to getting things done with focus on resolving problems

Professional and Technical

  • Work experience as an Executive Assistant, Personal Assistant, or similar role
  • Skill in minute taking and solid understanding of corporate governance
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Discretion and confidentiality
  • PA diploma or certification is a plus
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