Legal Secretary - Luton, United Kingdom - Newstaff Employment Services Ltd

Newstaff Employment Services Ltd
Newstaff Employment Services Ltd
Verified Company
Luton, United Kingdom

2 days ago

Tom O´Connor

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Tom O´Connor

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Description

Newstaff Employment Services is recruiting for a Legal Secretary (Private Client and Commercial Property) for a successful firm of solicitors based in Luton.


The ideal applicant will have previous experience as a legal secretary, preferably in either Private Client or Commercial Property practice areas, although other legal secretarial experience will be considered.


The Person/Skills Required:


  • Excellent interpersonal skills and clear written and oral communication;
  • Proven audio typing experience
  • Excellent organisational skills
  • Ability to communicate both in writing and orally with a wide range of people;
  • The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone;
  • Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team;
  • Selfmotivation with the ability to be a selfstarter and work independently or within a team;
  • Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel;
  • Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes

Key Responsibilities:


  • The production of documents and correspondence using audio/copy typing
  • Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid
  • Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
  • Management of Fee Earners' diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available
  • Setting up new files accurately and speedily on instruction
  • Maintaining Fee Earners' client details on the firm's database (ALB) and updating as and when required
  • Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files
  • Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records
  • Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
  • Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information
  • Undertaking any other ad hoc duties as requested by the professional staff in the department
  • Support as and when requested in firmwide and departmental marketing events
Full Time - 09:00 to 17:30 Monday to Friday
Department - Private Client or Commercial Property


Salary:
£22,000 and £26,000 - Dependent on experience + Benefits

  • Excellent office facilities in the heart of Luton and Berkhamsted.
  • Staff introduction bonus
  • 25 days holiday
  • Auto enrolment pension scheme
  • Enhanced sick pay
  • Free eye tests
  • Paid Flu vaccinations
  • Discounted legal advice
  • Opportunities to participate in company sponsored charitable events
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