HR Administrative Assistant - City of London, United Kingdom - Centre People

Centre People

Verified Company

City of London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An international transport and freight forwarder seeks an Administration Assistant to support their HR Team and stakeholders.

TYPE:
Permanent, full-time

WORKING HOURS:
Monday to Friday

START:

ASAP

LOCATION:
London

Main Responsibilities:

General Admin_
Prepare purchase orders set up new suppliers as and when required, create PO's in the system. Monitor incoming invoices and ensure they match agreed fees, receive invoices against PO's and liaise with MOLEA Finance for payment
Administer monthly childcare vouchers
Monitor HR ticketing through Natural HR
Prepare all offer letters and contracts from existing templates based on detail provided by HR colleagues. Arrange for HR Assistant Manager/Senior Business Partner approval/signature and send to prospective new hire
Process LSAs via Flexcel and order/issue plaques at end of year
Prepare all change to T&C letters
Prepare all salary/bonus letters for yearend process
Undertake the leaver process letters, removing from all HR systems, coordinating retrieval of equipment with business area etc., also informing PMI of leaver
Provide administrative support for staff training and administer roll out of online training as required
Prepare Monthly HR report with input from HR team and issue to Director of HR
Scanning of paper files/manage archive process
Provide cover for reception over lunch/holidays
Onboarding process_
Conduct Verifile process for new hires
Correspondence with new hire in respect of onboarding requirements
Inform all relevant parties of new hire arrival and coordinate pass and meeting room ready for new starter
Set up new hire in HR systems (such as Natural HR & Flexcel etc., as applicable)
Send over new starter forms to PMI provider if required
New hire inductions with support of HR Assistant Manager
Issue and follow up on probation forms with line managers at 3 & 6month stages.
2+ years previous experience required as an administrator or some previous experience in or as a HR administrator
A levels or College Diploma
Excellent attention to detail
Can do attitude and positive outlook
Accountable and reliable
Work well within a team
Time management
Organisational skills
Excellent English verbal and written communication skills
Excellent interpersonal skills
Strive for quality
Understanding of compliance and confidentiality
Proficiency in MS Office Suite

- ** All applicants must have the right to work in the UK as the Company is not able to offer visa support._