Band 3 Administrative Officer - Belfast, United Kingdom - Platinum Recruitment NI Ltd

Platinum Recruitment NI Ltd
Platinum Recruitment NI Ltd
Verified Company
Belfast, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Job Title :
Band 3 Administrative Officer (PLATJOB


Location :
Belfast BT8

Duration : 2 Months


Rate :
£11.11p/h

Hours : 37.5hpw


JOB SUMMARY:


The post-holder will contribute to and support the effective operation of the administrative functions in the Foundation Department by contributing to the operational activities of the Foundation team.


The post-holder will work primarily within the Foundation Training team providing administrative support in relation to key areas of work.

The post-holder will be expected to deal with a variety of queries from key stakeholders and provide appropriate advice.


The post-holder will be expected to input information accurately into a variety of databases and keep electronic records up to date.


The post-holder will support the Foundation Executive Officer and other members of the Foundation Team with key activities to ensure the effective and efficient delivery of administration in the department.


KEY Activities & Responsibilities:

-
ADMINISTRATION OF FOUNDATION SCHOOL_

  • To provide general administration support to the Foundation Training Coordinator and
administration team in relation to Foundation Training.

  • To assist with the updating and recording of information on databases required by

NIMDTA or external bodies to include:

  • E-portfolio / TURAS system
  • Trainee Information System (TIS)
  • Accent Course Manager system
  • To administer F2 FLiGHT training days:
  • Booking facilities through the e-procurement system
  • Administer the registration and enrolment of delegates using the Accent Course
system

  • Compile and circulate evaluation reports
  • Provide support to facilitators during training sessions
  • Processing of all Facilitator and venue payments
  • To assist with the administration of ORIEL recruitment system and organisation for the
National Foundation recruitment process


This will include:

  • Maintaining contact with applicants invited to interview
  • Prepare documentation and materials for interviews
  • Assist with obtaining references for those appointed
  • To assist the Foundation Training Coordinator with the administration for the
Annual Review of Competence Progression assessment interviews for all


Foundation Trainees, to include:

  • Coordination of dates and schedule of assessment
  • Circulation of materials prior to assessment and collation of trainee's
documentation

  • To assist with the administration of the Regional Induction Day for Foundation 1
trainees and coordinate return of induction information.

  • To utilise the Microsoft Office system and assist with the accurate updating of
Foundation databases and electronic records managed by the Foundation Department.

  • Work on own initiative as well as part of the Foundation team.
  • Taking minutes, organising IT equipment; and ensuring follow up actions are carried
out.

  • Ensure that a professional administrative service is delivered at all times.

Essential Criteria:

1a. Five GCSE's (including GCSE English Language and GCSE Maths, Grades A* - C) OR equivalent qualification to demonstrate literacy and numeracy

OR

Higher Qualification

OR

1b.

18 months relevant experience*•Evidence of one year's experience in the last 3 years of working with Microsoft Office or similar.


Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice.

Platinum Recruitment NI Ltd adheres to all current employment legislation.


Salary:
£11.11 per hour


Schedule:

  • Monday to Friday

Education:


  • GCSE or equivalent (required)

Experience:


  • Administration: 1 year (required)
- relevant: 1 year (required)


Work Location:
In person
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