Administrator - Fuse - London, United Kingdom - Allen & Overy

Allen & Overy

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Fuse is A&O's tech innovation space and a working environment for a community of technology innovators.

Fuse complements A&O's established profile in the legal and fintech world, and is an integral part of the firm's 'advanced delivery' capability.

Fuse is recognised as a leading global centre for innovative legaltech, regtech, and dealtech:
technology to support work on law, regulation, and deal-making.

The core objectives of Fuse are to accelerate the development, understanding and use of tech-enabled solutions across A&O lawyers as well as with A&O's clients.- Fuse forms part of A&O's wider Advanced Delivery & Solutions businesses, providing broader technology, resourcing and specialist consulting services to help A&O lawyers and clients overcome the frustration of outdated and inefficient ways of working and enable them to better manage risk, reduce cost and become more resilient.

Role purpose
The Fuse Administrator has a wide-ranging administrative role, ensuring that all aspects of the Fuse operation runs smoothly.

In particular, they have responsibility for co-ordinating a very wide variety Fuse projects throughout the year, as well as maintaining key records and documents for Fuse.

They take ownership for organising and coordinating events and work collaboratively with the Fuse Team Coordinator and Fuse Front of House to ensure joined up support for the Head of Fuse and the rest of the Fuse team.

Key relationships

Head of Fuse
Fuse Senior Manager
Fuse Cohort Companies
Fuse Team Coordinator and Fuse Front of House
AD&S Marketing and Communications team, plus wider A&O Marketing team (including Client Relationship Managers)
Other business services teams at A&O
Lawyers (of all seniority) and support staff

Role and responsibilities
Managing the activities of Fuse through the entire lifecycle of each cohort of companies, including:

Onboarding of Fuse cohorts, including administration of background checks on new members and organisation of materials needed to create marketing materials;
Programming for the Fuse cohort during the year, including pitch training workshops, lectures and other communications, and tracking and reporting on progress made by each company; and
Organising and administering internal and client 'show and tells' of Fuse cohort companies.

Additional responsibilities:

Providing administrative support to the Fuse team and the Head of Fuse, including event organisation, post event reporting, inbox management and general coordination and communication on behalf of Fuse.
Working with the Fuse Team Coordinator and Fuse Front of House to take events through form the initial brief and management to completion, whether on or offsite, and follow up.
Creating and analysing data records of visitors to and occupants of Fuse, and of any wider contribution made by Fuse to client relationships, revenue generation or to A&O's brand or business.
Coordinating agendas and resulting action points of key meetings with the Fuse team, Fuse cohort companies, A&O lawyers and clients.
Monitoring and updating trackers and other systems to record Fuse activities and events.
Preparing and maintaining key Fuse documents such as timelines, brochures and guides to using the Fuse space.
Preparing the Fuse "Week Ahead" summary for circulation to the Fuse cohort and internal stakeholders at A&O.
Suggesting and implementing organisational and administrative initiatives, especially with regards to improving efficiency.
Providing administrative support to A&O clients and staff, as required, such as printing, copying, scanning, courier requests, etc

Key requirements

A team player, selfstart, motivated, versatile and able to effectively prioritise
Exceptional administrative and organisational skills with a high attention to detail
Able to work with mínimal supervision
Calm under pressure and able to assess and prioritise workload in a deadline oriented environment
Attention to detail and ability to problem solve is essential
Knowledge of A&O and its personnel or at least of a major law firm or other professional services firm
Confident and effective communication skills both written and oral
Strong interpersonal and influencing skills with occupants of the techspace, A&O partners and associates, A&O support functions, clients and suppliers
Advanced technology skills, ideally not limited to Microsoft Office or similar, and curiosity about how technology and can affect modern law firms, companies and financial institutions
Familiarity with the world of startups and incubators would be an advantage
Experience of managing events or office management would be an advantage
Willingness to work extra hours when required (e.g. for breakfast seminars and evening events).

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact