Administrator/procurement and Project Support - Cambridge, United Kingdom - Cambridge University Hospitals
Description
Main area
- Corporate
- Unified Communications
Grade - Band 5
Contract - Permanent
Hours - Full time hours per week
Job ref - 180F RE1
Employer - Cambridge University Hospitals NHS Foundation Trust
Employer type - NHS
Site
- Addenbrookes Hospital
- Corporate
Town - Cambridge
Salary
Salary period
- Yearly
Closing - 06/09/2023 23:59Job overview
We have an exciting opportunity for an Administrator/Procurement and Project Support Officer within the Unified Communications team at Cambridge University Hospitals NHS Foundation Trust.
The role is based in the Unified Communications department, working in a small team, supporting and reporting to the Contracts and Finance Manager.
Main duties of the jobTo provide a professional, effective, efficient, proactive and responsive administration service, and provide project and procurement support within the Unified Communications team, supporting in the delivery of services to the Trust
To manage a diverse workload, effectively ensuring the Operational Back-Office runs smoothly and efficiently to agreed processes and standards.
To ensure all project and procurement works are delivered in a timely and professional manner and delivered in accordance with agreed processes within budget.
To work in a professional manner ensuring a qualitative and comprehensive service is delivered that meets the expectations of the Deputy Operations Manager and the Contracts and Finance Manager.
- To represent the Unified Communications department within the Capital, Estates and Facilities Management Division and within the wider Trust.
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge.
With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners.
Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here.
CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave.
The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
Detailed job description and main responsibilitiesPlease see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on the 6th September 2023.
Interviews are due to be held on the 25th September 2023.
Benefits to you
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given.
Person specification
Qualifications:
Essential criteria
- Educated to degree level or equivalent experience including:
- Maths GCSE pass at Grade 4 or above
- English GCSE pass at Grade 4 or aboveDesirable criteria
- Project qualificationExperience
Experience of working in an office environment
Experience of creating office based processes
Data entry and production of management information and ad-hoc reports
Customer Service and dealing with enquiries in difficult situations
Prioritising, planning and organising own tasks
Working within guidelines
Experience of producing documents to a high standard
Experience of IT packages including Microsoft Office
Secretarial and/or administrative experience including diary management, coordinating and arranging meetings, minute taking and developing templates
Experience of managing a project or work package
- Complex administrative experience including data input and analysis of data, producing reports and working with documentation systemsDesirable criteria
Experience of working within PRINCE2 framework
Experience of working within a technically led department
Experience of working with Oracle Fusion
- Experience of managing suppliers and service providersKnowledge
Understanding of confidentiality and data protection
Sound knowledge of office procedures
Understanding of customer service
Good working knowledge of Microsoft Office packages
Knowledge of the Trust including awareness of priorities
- Awareness of the Trust SFI and contract procurement standardsDesirable criteria
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