Accounts Payable Assistant - London, United Kingdom - Encyclis

Encyclis

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview:

JOIN US IN MAKING A REAL DIFFERENCE TO THE WORLD WE LIVE IN:

Who are ENCYCLIS?:

ENCYCLIS, (formally known as Covanta Europe), is a leader in the energy from waste industry and we are looking for our next talented individual to join us on our continuous mission of achieving brilliant things

We generate sustainable electricity for homes and businesses from non-recyclable waste. The ash from the process is also recycled to become building materials, and metals are recovered for re-use.

Our facilities are some of the most advanced in the world They boast new, state of the art equipment and tools, ensuring safety is at the heart and its people are set up for success.

You will be joining a team of highly skilled, diverse individuals and a business that applauds their successes, loves idea sharing and values its people.

We offer fantastic benefits here:

Responsibilities:

SUMMARY:

Assist with the day to day posting and processing of sales and purchase invoices, reconciliation of bank statements, preparation of payments, liaising with supplier and supporting customer queries.

Within the Finance department, reporting to the Accounts Payable Manager and supporting the local team in the required area of analysis, administration and/or other as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Accounts Payable

Matching of all supplier invoices to corresponding PO's and Delivery notes
Process invoices on the accounting systems (PeopleSoft)
Ensure all Suppliers/Vendors are correctly set up on the accounting system
Support with Supplier Queries i.e. payment queries/ reconciling statements
Record VAT correctly (exposure to intra EU and reverse charge accounting of VAT an advantage)
Ensure standardization of practice across the entities and consistency with corporate policies and practices
Maintain the accounting records in an orderly and timely manner

Supplier Payment Processing

Preparation of invoices for approval prior to payment
Support the submission of RCT payment authorisations
Preparation of weekly payment run for authorisation
Entering approved staff expenses and reconciling to the underlying receipts
Reconciling approved credit card reports and booking into the accounting system

Reconciliations

Ensure allocations of payments and receipts working with the necessary people to correct any errors
Weekly bank reconciliation of bank accounts
Ensure the AR and AP ledgers are maintained and cash is properly allocated
Reconcile AR and AP to General ledger

Accounts Receivable

Ensure all daily/weekly/monthly tasks are identified and completed as required
Upload (from 3rd party platforms) the necessary data to process the weekly billing run
Weekly reporting of AR ageing
Deal with Level 1 queries from customers
Assist in month, quarter and year end close processes, as necessary
Post any deferred transactions

Support Period End Reporting
***- Support a review period end VAT, AR & AP balance sheet reconciliations to ensure they are complete and up-to date and any differences reconciled

Assist in ensuring all Intercompany balances in the AR and AP ledgers are identified and reclassed to the correct GL accounts
Reconcile payments to VAT returns and support in the preparation of the VAT return and Interstat returns as and when required
Support the Interco reconciliation process
Support the revenue reconciliation process
Assist in the timely submission of monthly cash flow forecasts.

Other duties

Liaise with the purchasing manager and review purchase ordersPrepare ad hoc analysis as requested
Support and contribute to ensuring the correct operation of the purchase order processing system
Assist in identifying processes improvements
Suggest and support opportunities for operational improvement
Liaise with the local finance director to ensure that appropriate finance controls are in place and working

Qualifications:

A minimum of two years' experience in a comparable role
Excellent communication skills
An accounting technician qualification or similar would be an advantage
Strong experience using accounting systems (PeopleSoft would be an advantage)
Good time management and organisational skills / High attention to detail
Ability to work independently with mínimal supervision under rigid time constraints
Possess a high degree of initiative, selfmotivation, commitment and resourcefulness
Ability to deliver customer service that meets or exceeds customers' expectation
Experience in the operation of VAT would be an advantage
Strong Excel skills will be beneficial to support analysis