Projects Officer - Rackheath, United Kingdom - Rackheath Parish Council

Description

Rackheath is a Norfolk village to the northeast of Norwich, nestled between Norwich city and the Norfolk Broads. We manage Jubilee Park, Stracey Sports Park & Pavilion (which includes our council office) and we are currently working towards expanding our public open space and facilities.
Rackheath Community Council has an opportunity for a proactive, organised and confident individual to join our small team.

The Community Council has a large number of projects underway to improve the amenities and services within the parish and support the development of the community and integration of the new residents at the various new housing developments into the vibrant Rackheath community.

The primary focus of the role is to organise, manage and deliver various projects, in conjunction with the Community Clerk, including CIL capital projects (Community Infrastructure Levy), long term strategy projects, short-term one off projects and long term community development projects.

Work to include devising clear objectives, works plans, costings, input for proposal papers for council, liaising with contractors and delivery of agreed outcomes.

Competence in IT such as Word and Excel are essential, with knowledge of website administration and social media. This is a varied administrative and project management role.

You must be able to work on your own initiative, be willing to acquire new skills and take a proactive interest in the well-being of the community.

As Project & Events Officer, you have a pivotal role in building and maintaining a good working relationship with a wide range of stakeholders, including residents, developers, local authorities, and other organisations in and around Rackheath.

Rackheath Community Council will grow in the coming years and the Project & Events Officer will be instrumental to delivering services and facilities to the community as we transition into a Town Council.

This role will normally be based at the council office within the Pavilion in Rackheath. The position is 14 hours per week, working pattern to be agreed. Includes occasional evening meetings.

This role is initially for a fixed term of 24 months but may extend beyond this period depending on the extent of projects and events in progress and planned on the anniversary of appointment.

Salary is dependent on experience and qualifications.


JOB DESCRIPTION

PURPOSE OF THE JOB

• To provide project design, implementation and management for projects identified by the Community Council.

PRINCIPAL ACCOUNTABILITIES

• To work with the Council and its Committees to successfully initiate, plan, design, execute, monitor, control and manage projects/initiatives.
• Coordinate project management activities, resources, equipment and information.
• Develop project/events action plans and set time frames for performance management and delivery.
• Assist in the preparation of contract documentation, project briefs and specifications.
• Liaise with project partners and stakeholders to identify and define requirements, scope and objectives.
• Help prepare budgets and written reports to the Council and its Committees providing recommendations where necessary.
• Prepare risks assessments.
• Assist in the project procurement process.
• Monitor project budgets and project progress and handle any issues that arise.
• Act as the point of contact and communicate project status to all participants.
• Assist with the issue of all appropriate legal paperwork (e.g. contracts and terms of agreement) and to coordinate where and when outsourced legal advice is necessary.
• Create and maintain comprehensive project documentation, plans and reports.
• Contract monitoring to ensure projects are delivered on time and within budget and to quality standards.
• Attend event/meetings/training at weekends and/or evenings as required.
• Work in accordance with Council's Health & Safety and other policies and legislation/guidelines.
• Assist in preparation of Business Plans.
• Community engagement exploring innovative and effective ways to enable and encourage the local community to become more involved with Community Council projects.
• Carry out all administrative and other duties associated with the post and council's administrative functions.

SPECIAL CONDITIONS

• Take part in any suitable training as prescribed by the Community Council.
• Any other duties which from time to time may be allocated by the Council.
• Own car and current UK driving licence as the role requires attendance at offsite meetings.

Job Types:
Part-time, Fixed term contract

Contract length: 24 months

Part-time hours: 14 per week


Salary:
£14.00-£20.00 per hour


Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 2 years (preferred)
• Administrative experience: 3 years (preferred)

Ability to Commute:

• Rackheath, NR13 6LT (required)

Work Location:
In person


Reference ID:
PROJOFF01