Administration and Technical Assistant - Leeds, United Kingdom - Leeds City Council

Leeds City Council

Verified Company

Leeds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Internal vacancy. Applications will only be considered from existing Leeds City Council employees.

As an Assistant Administration,_ _you'll thrive on supporting the Highways depots, for the provision of administrative and clerical support to 3 Highways Depots (Seacroft, Pottery Fields, Henshaw) including payroll documentation for highways operatives, goods ordering, administration of the requirements of the Traffic Management Act.

The Business Support Team carry out essential daily tasks to ensure our colleagues in the DLO's can deliver against our statutory duties as set out in the Highways & Transportation Act 1980 Section 41a.

An annual budget of £14M+ is spent on ongoing highway maintenance and repair, all these transactions will be processed through the Business Support Team.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About you
As an Assistant Administrative you will bring to the role:

Working with high levels of accuracy
Keenness to develop your personal knowledge within the Business support.
Good communication skills
Flexibility
Able to pay attention to detail.

About the role
The position is full time (37hrs) working in the depots, the post supports a frontline service. The working hours Monday - Thursday Friday.

As our next Assistant Administrative you will be part of a team responsible for monitoring of the administrative and clerical functions relating to Highways depots activities; deal with telephone enquiries, producing daily reports, maintaining, and updating computer records and files.

Our staff use a range of computer programmes and systems to support services which include those working with teams based across the council in several different administration roles.

What we offer you
We take pride in offering the best employee experience, with benefits including:

A competitive salary and annual leave entitlement plus statutory holidays
Membership of the West Yorkshire Pension Fund with generous employer contributions
A clear career pathway and continuing professional development opportunities
A range of staff benefits to help you boost your wellbeing and make your money go further

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How to apply

We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve.

Leeds City Council is an Inclusive employer, ranked 70 on the Stonewall top 100 employers 2023 list. We are also an Age friendly employer, a Mindful employer and a Disability Confident leader.
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This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

Leeds City Council is a compassionate employer who is proud to offer the best employee experience. Our employee benefits aim to look after your health and wellbeing, your workplace and your finances. Our shared Values and behaviours help everyone to be their best.

Job description

This role is working in the Highways Depot Technical Support team which is responsible for the provision of administrative and clerical support to 3 Highways Depots (Seacroft, Pottery Fields, Henshaw) including payroll documentation for highways operatives, goods ordering, and administration of the requirements of the Traffic Management Act.

You will be part of a small team responsible for monitoring of the administrative and clerical functions relating to Highways depots activities; deal with telephone enquiries, producing daily reports, maintaining, and updating computer records and files.

Other Accountabilities as required

Welldeveloped interpersonal and communication skills, including facetoface, telephone and written communication skills.
Work with, and within, multiple teams and contribute to its development with suggestions for new ways of working.
Work on you own and use your initiative to adhere to timescales and deadlines.
Good numeracy and literacy skills and the ability to deal with complex tasks with support.
An understanding of the importance of providing excellent customer services and experience of dealing positively with challenging situations.
Ability to coordinate and prioritise tasks.
Ability to communicate in a professional manner, verbally and in writing.
Ability to listen actively, ask questions, clarify points, and check understanding.
Effective interpersonal skills to establish and maintain successful professional business relationships.
Interpersonal and communication skills, including facetoface, telephone and written communication skil