Private Client Secretary - Salisbury, United Kingdom - Richard Griffiths & Co

Description

• Fast and accurate audio and copy typing;
• Being the first point of contact for all clients in person and on the telephone;
• Liaising with clients, and third parties etc. on a day to day basis to deal with straightforward nontechnical queries and to take clear messages as appropriate where the fee earner's involvement may be required and recording in writing on files details of all contact;
• Diary management (including arranging meetings etc.);
• Drafting bills and printing billing guides, monitoring payment of the same;
• Time recording on the firm's electronic accounts system if required;
• File opening / closing and archiving in accordance with the firm's accounting and client care procedures;
• General office duties such as filing, photocopying and scanning;
• Keeping the firm's electronic document storage system up to date in all matters;
• Attending clients for Will signings in fee earners absence;
• Storing all original documents in accordance with the firm's procedures and updating Wills, LPA and Deed databases as appropriate;
• Undertake any other duties that may be necessary and/or appropriate to the role;
• Forming part of the reception lunchtime cover rota;
• Assisting with other departments as the need arises.

• You must have excellent IT skills
• You must be able to prioritise your workload to meet tight deadlines.
• You should be able to work well both independently as well as part of a team.
• You must be highly organised.
• You must have strong attention to detail.
• You should have a positive and friendly and caring manner and present a smart and professional appearance.

• Additional leave
• Sick pay

• Monday to Friday