Receptionist - London - Media Arts Lab

    Media Arts Lab
    Media Arts Lab London

    7 hours ago

    Default job background
    Description

    Role Overview

    The Receptionist role at Media Arts Lab is a fun and exciting opportunity to work within a friendly and creative office. The Receptionist will be reporting into the Office Manager and part of the wider Office Services team.

    Responsibilities

    1. Greet and welcome all staff, clients and visitors and direct them appropriately.
    2. Notify relevant employees when visitors arrive.
    3. Keep an eye on security and telecommunications systems.
    4. Answer visitors' questions, calls, and emails and provide them with the relevant information.
    5. Log credit card receipts and submit monthly expense report through AX.
    6. Maintain visitor, employee and department directories and logs.
    7. Follow security procedures, such as monitoring the logbook and issuing visitor badges.
    8. Organise the reception area while complying with office procedures, rules, and regulations.
    9. Arrange meetings, schedules, and travel accommodations for staff.
    10. Plan, organise and coordinate the Thursday All Agency lunches.
    11. Order office and kitchen supplies on request & approval of Finance.
    12. Order couriers on approval of Finance.
    13. Process invoices in a timely manner.
    14. Sign for deliveries and ensure all mail and packages are distributed accordingly.
    15. Work with the Office Manager to organise company events, get togethers etc.
    16. Ensure meeting rooms have tea, coffee, etc. set up for client meetings and interviews.

    Requirements

    1. Experience in a similar role.
    2. An interest in the industry is desirable.
    3. Strong communication and organisational skills.
    4. High level of professionalism.
    5. Works well with others and can multitask.
    6. Proficient in Microsoft Office software.
    7. Great attention to detail.
    8. Highly motivated and pro-active.

    What We Offer

    We've designed our benefits package to take care of our teams and reward their incredible work. This includes continued learning & development, life insurance, family care leave, well-being and mental health support, volunteer days, and a great work environment with an international and talented team.


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