Medical Secretary - Swindon, United Kingdom - Great Western Hospitals NHS Foundation Trust

Great Western Hospitals NHS Foundation Trust

Verified Company

Swindon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide a secretarial service as part of Cancer Services within the Integrated Care & Community Division, providing a full and efficient secretarial service to the Directorate in support of the work of Consultants and other Clinical Staff and the Clinical Lead to maximise patient care.

The post holder must be able to prioritise work in order to maximise the effectiveness of the service and demonstrate a high level of organisational skills.

The role also provides a front of house service to patients and

To provide a full and comprehensive secretarial service as part of the secretariat team in the Radiology Department, whilst managing your own designated workload and working to target.

Accurate and prompt input of Radiology reports into the dedicated system is of paramount importance.

The post holder will also undertake the role of personal secretary to named Radiologists, maintaining diaries, arranging conferences, study days, managing images in folders for MDT meetings, organising meetings and assisting with audits.

Excellent communication skills are essential.

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

Service - We will put our patients first
Teamwork - We will work together
Ambition - We will aspire to provide the best service
Respect - We will act with integrity

To take responsibility for verifying routine reports for general access dictated by radiologists and/or sonographers within agreed protocols.

Using your own judgement to edit grammatical errors where appropriate, or referring back to clinicians to clarify the content of the report.

Using CRIS (Computerised Radiology Information System) & Careflow to assist in queries and general enquiries.

Typing reports and arranging printing of CD/DVD for private patients when required.

Dealing with queries from private patients; liaising with private secretaries and hospitals. To process invoices and record on department spreadsheets, ensuring timely delivery of invoices to Shalbourne Unit for efficient payments.

To produce and manage a database for imaging tests and procedures which are invoiced to external referrers

Sending and receiving images via secure IEP link.

Burning of images on DVDs

Preparing claim forms for consultant study leave expenses and submitting to the General Manager for Imaging.

Providing a general secretarial support for radiologists, accurate message taking, setting up filing systems, and dealing with both clinical and non-clinical correspondence.

Special attention must be paid to their diaries and work schedules.

Assisting Radiologists with any documents, paperwork or research needed for pending appointments and keeping them aware of progress and dates.

Assimilating details of all planned Radiologist absences and preparing rota for Radiologists' on-call. Assuring this is distributed to all relevant personnel and that all users are up-dated with amendments.

Liaise with the Bristol Training Scheme to facilitate appointment of specialist registrars to Radiology. This involves communicating appointments throughout the department arranging computer access and parking permit, timetables, informing switchboard and liaising with accommodation department if necessary

Please see Job Description for further details.