Physical Health and Ipc Team Administrator - Guildford, United Kingdom - Surrey and Borders Partnership NHS Foundation Trust

Surrey and Borders Partnership NHS Foundation Trust

Verified Company

Guildford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To act as the main administration resource for this small team who work across our Trust.

Responsibilities would include supporting with the ordering of equipment/resources, organising meetings and training, taking minutes, storing and accessing data for reporting requirements plus any other administrative duties that enable the continued smooth running of the team.

Support with setting up training (both in person and virtually) by coordinating access
Support the team in raising the profile of targeted activities
Provide support to team members in setting up rooms for meetings
Check and book rooms for team members upon request
Take minutes at team meetings or other meetings chaired by team members, and transcribe accurately
Be a point of contact for when the team are unavailable, answering telephone calls and relaying any messages in a timely manner
Work collaboratively with different staffing groups to ensure audits relevant to the team are undertaken in a timely way
Record and store data in a clear and accessible way that enables the team to deliver their reporting requirements
Ensure clear and accurate record keeping
Undertake general administrative tasks such as typing, copying, scanning, printing, laminating etc
Monitor and raise purchase requisitions for stationery, services and supplies for the department
Keep up to date with statutory and mandatory training

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire.

We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population.

We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

For international travel, both Gatwick and Heathrow airports are nearby.

Working from home contracts do not attract high cost area payments.

Support with setting up training (both in person and virtually) by coordinating access
Support the team in raising the profile of targeted activities
Provide support to team members in setting up rooms for meetings
Check and book rooms for team members upon request
Take minutes at team meetings or other meetings chaired by team members, and transcribe accurately
Be a point of contact for when the team are unavailable, answering telephone calls and relaying any messages in a timely manner
Work collaboratively with different staffing groups to ensure audits relevant to the team are undertaken in a timely way
Record and store data in a clear and accessible way that enables the team to deliver their reporting requirements
Ensure clear and accurate record keeping
Undertake general administrative tasks such as typing, copying, scanning, printing, laminating etc
Monitor and raise purchase requisitions for stationery, services and supplies for the department
Keep up to date with statutory and mandatory training