Business Affairs Coordinator - London, United Kingdom - Hogarth Worldwide

Hogarth Worldwide
Hogarth Worldwide
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Hogarth is the Global Content Experience Company.

Part of WPP, Hogarth partners with one in every two of the world's top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson.

With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging.


The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.


Our global team of over 6,000 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today's content experience.


A Hybrid working model


Now offices are fully open we have embraced a hybrid working model, which allows our employees to split their time between the office and other locations, something we hope will provide everyone much more flexibility to their working week.

The expectation is that working life at Hogarth will involve working from the office for about 50% of the time for most people.

Please speak to the Talent Acquisition team to find out more information.


Overview of Makerhouse***Makerhouse is a bespoke, multi-disciplinary, creative production house. We're one-part strategic production operations with best-in-class institutional expertise, and one-part always-on content studio with brand design-centric makers and integrated client brand governance. Our specialist centres of excellence have a globally connected footprint with locally integrated agency and client creative partnerships, as well as expanded partnerships across WPP to amplify our offering when needed.


What does a Business Affairs Coordinator do at Makerhouse?


The Business Affairs Coordinator at Makerhouse receives briefs to renew or extend mainly live action production assets, for both broadcast and non-broadcast international media.

This involves; thoroughly checking the brief, identifying the asset and which elements requires renewal, sourcing and matching relevant existing paperwork to undertake this task, contacting and negotiating with various agents, quoting to enquirer, then when confirmed tracking progress to make sure all admin sent, stored, updated and relevant deadlines are met.

They would report into the Business Affairs Manager.

This job requires high attention to detail and involves undertaking many jobs at the same time.


Responsibilities

  • Point of contact for general enquiries within the Department
  • General admin duties to keep the Business Affairs Department running smoothly
  • Support Business Affairs Manager
  • JIRA: Project Management System:
Managing all usage requests

  • MACONOMY: Finance System:

Creating usage estimates, setting up new vendors, raising Purchase Orders, checking and approving invoices, job reconciliation, production expenses, time sheets, absence.


  • ONE DRIVE/

SHARE POINT:

Production Folders:
Saving and filing of all renewal documents

  • ONE DRIVE/
SHARE POINT

Fact Sheets:
checking originals and recording all renewals

  • ONE DRIVE/

SHARE POINT:

Status Report:
daily keep up to date


Reporting lines and key stakeholders
This role reports to the Business Affairs Manager Sea Containers House.

You will work closely with Project Management, Account Management and Production teams.


Requirements:


  • Proficient with Word/Excel/Outlook and PowerPoint
  • Experience working in an agency TV department with understanding of renewal briefs and sorting artist negotiations and renewals
  • Experience updating fact sheets and filing of all usage documents
  • Good knowledge of international talent markets and different usage requirements
  • Proficient with Word/Excel/Outlook and PowerPoint
  • Meticulous attention to detail
  • Interest in TV and Film
  • Excellent communication skills
  • Ability to multitask
  • A proactive individual, able to work well independently and in a team
  • Have a positive outlook
  • A person who can quickly learn the Digital Content production process
  • Role mainly office hours however some overtime required at busy times

Diversity and Inclusion
Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves.

Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging.


Hogarth Values

Heart and Soul:
We love what we do. We bring energy and enthusiasm to all our work. We push boundaries, we are never satisfied and always want to find a better way.


Hands on:
We don't wait for things to happen, we get on with it. We are pragmatic and don't have an ego. We do what it takes to get the job done to the highest standards.


Honest:
We are straightforward; we
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