Assistant to The Global HR Director - Cardiff, United Kingdom - International Baccalaureate

International Baccalaureate

Verified Company

Cardiff, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Assistant to the Global HR Director
Salary circa £27,000

Permanent

Full-time, 37.5 hours per week (open to working part-time, 30hrs per week)

Hybrid working opportunity, upto 2 days in the IB Global Centre, Cardiff

About the IB

If you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate (IB) may have the ideal opportunity for you The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries.

A career at IB is not just a job; it's an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world.

About the Job

This role is pivotal in managing the office of the Global HR Director (GHRD) by providing comprehensive administrative support while ensuring strict adherence to confidentiality and compliance with established policies.

Acting as the primary point of contact for the GHRD, this role serves as a liaison with Heads of HR, Chief Officers, and internal and external stakeholders.

It involves close coordination on matters related to Department Townhalls, Office Townhalls, Executive Team Meetings, and Board Meetings.

Furthermore, as a departmental support, this role oversees HR procurement facilitation and vendor management, collaborating closely with internal procurement teams and external vendors.

Given the global scope of the organization with centres in Singapore, The Hague, Cardiff, Washington DC, and Geneva, this position requires flexibility and availability to work across different time zones.

Key Responsibilities

Manage appointments, schedules, and electronic calendar for optimal time management.
Coordinate meetings and events, including scheduling, invitations, room bookings, agenda preparation, document distribution, and minutetaking.
Maintain effective communication with the Global HR Director to ensure awareness of upcoming commitments and responsibilities.
Edit and produce highquality, confidential correspondence and reports.
Coordinate key deliverables and budget planning for the HR department.
Assist with quarterly forecasts and monthly budget reconciliations for global HR expenses.
Arrange all travel logistics, including transportation, accommodation, visas, expense reporting, and itinerary preparation.
Support procurement tasks, collaborating with internal requestors, the Procurement Department, and external vendors.
Manage data on HR contracts, linking them to review cycles, budgets, supplier lists, and service level agreements.

About You

Experience in administrative roles, ideally as an Assistant or Administrator.
Proven track record of exceptional organizational skills and expertise in seniorlevel responsibilities.
Professional and confidential attitude.
Confident minutetaker.
Interpersonal abilities, including effective communication, active listening, and dedicated customer care.
Adaptable and committed to collaborating within global teams across various time zones, embracing an international mindset.

In addition to your salary, we offer an attractive range of benefits including:

10% employer pension contribution
Enhanced family friendly benefits
25 Days annual leave, plus public holidays, with the option to buy up to 5 days additional annual leave
Life assurance 4x annual salary
Paid volunteering leave
Excellent continuous professional development
1.5% Flexible benefits allowance
Health and wellness schemes
Cycle to Work scheme
Discounts on a range of products, including days out
Cash back opportunities available from a wide range of retailers
Employee Assistance Programme
Free onsite car parking

**Applications will be accepted until 23:59hrs 01 May 2024.