Junior Accounts Assistant - London, United Kingdom - London College of Beauty Therapy

Description

Job Title:
Finance and MIS Audit Assistant

Department/Division:
Finance Department/ MIS

Salary:
Competitive

Working Hours: 40 Hours (9.00am - 6.00pm - with flexibility required)

Reports to:
Accounts Assistant

Period of appointment:
Permanent

Probationary period:
N/A

About LCBT

LCBT is a Specialist Vocational College, established in 1995 for Beauty, Retail, Holistic and related sectors and remains the largest Beauty Therapy College nationally, widely renowned within the Beauty Industry.

LCBT has now expanded to offer a wide range of employability training, apprenticeships and a range of Health & Fitness and Teacher Training courses

LCBT has been directly funded since 2004 and currently has about 1,200 students passing through it each academic year.

It holds contracts with the ESFA (Education & Skills Funding Agency) for the delivery of both classroom and workplace based learning.

Courses start throughout the year and learners can enrol and start their course during any month of the year.


Finance Department

Finance Department provides a complete finance service to the whole college, addressing all issues of finance nature and providing all relevant information to meet internal and external demands.

The Finance Assistant will be responsible for a range of bookkeeping and operational tasks and activities. Recording relevant financial transactions will be part of daily duties together with some more general administrative tasks.

This position will have a close working relationship with both the existing accounts assistant and Finance

Director, as well as building good relationship with various staff members, including Senior Management Team, and students.

It is a key requirement of this role that all communication is dealt with effectively, efficiently and in a friendly and professional manner at all times.

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Purpose and Objectives

To provide an effective accounts receivable function which involves checking CA takings and converting SOPs, refunds, raising any sales invoices when requested, loans, taking student payments and salon sales.

Also to maintain sales ledger, current account, company Barclaycard, petty cash and associated reconciliations.


Key responsibilities:
Finance

• Organise and manage the routine work activities in Accounts Receivable and ensure efficient and accurate operations. Updating the daily banking sheet (Salon/Pay360/Sage/Loans/Cash) and posting all transactions and updating relevant spreadsheets and monthly reconciliations. Checking CA SOPs, ROPs, raising sales ledger invoices and complete the process of refunds when requested. Any cash received bank or transfer to petty cash
• Aged debtors and deferred income student revenue reconciliations for monthly Management

Accounts

• Current Account bank reconciliation post all payments and receipts postings
• Main point of contact for petty cash duties and to help with online purchase requests and reconciliations
• Taking student payments balance payments and exams, and chasing outstanding debt when necessary.
• To keep finance inbox up to date with the other accounts assistant
• Administrative duties: opening the college post and scanning when needed
• Assist Finance team with monthly Management Accounts as and where necessary
• Quarterly VAT assistance on the sales ledger side
• Helping out with CA payments and processes when needed
• Help other departments when needed Exams and CA
• Adhoc duties as requested by Accounts assistant or FD.
• Holiday cover of other Accounts Assistants.

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Key Responsibilities MIS

• Support and deliver the MIS function of the college
• To quality check enrolment forms and all supporting learner documentation for ESFA and ESF and external contracts such as higherlevel programmes, ensuring audit and contract requirements are adhered to.
• To enter learner enrolments, achievement, progression and completion details for ESFA and ESF onto the College Management Information Systems, ensuring accurate and timely processing of data.
• To assist with internal audit and data checking processes to continuously improve the quality of learner data and to respond to audit actions as required.
• Where required quality check enrolment forms, enrolling learners onto the College MI Database and updating learner personnel details

This list is not exhaustive


Safeguarding, Every Child Matters & The Common Inspection Framework
These are key policy documents.

It is essential that all staff are familiar with these standards, working within the best practice guidelines and attend any training that may be identified by your line manager in relation to these policies.

The College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

This document should therefore be read in conjunction with the College's Safeguarding, Every Child Matters Policy an