HR & Payroll Officer - Lancaster, United Kingdom - Mitsubishi Power Europe, Ltd

Mitsubishi Power Europe, Ltd

Verified Company

Lancaster, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Working closely with the HR Manager and wider HR team, this person will be responsible for supporting on a wide variety of HR and Payroll activities throughout the UK and across the EMEA regions.

General:

HR and Payroll across all HR functions throughout EMEA in 13 locations (UK, Ireland, Spain, Italy, Netherlands, Romania, Turkey, Egypt, Tunisia, Poland, Nigeria, Morocco and Germany) alongside HR Manager.

Details:

HR Administration: preparation of contracts, add new starters to ADP system, benefits administration (Pension for UK, Life Assurance Renewal data, Medical Insurance Renewal), end of probation review, issue of Eye care vouchers, process Cycle scheme requests. Update starters and leavers with benefit providers.
ADP: handling initial queries related to the HRIS system.
Payroll
Provide ADP or branch office provider with any monthly payroll changes, initial check of payroll before it is consistency checked by HR Manager.
Pay Review and Bonuses: issue of letters, preparation and approval of new job descriptions, logging the job title changes on HRIS and on the portal. Process Company Loans, Season Ticket Loans, Study Loans.
Headcount and Turnover statistics: assist in the collation of headcount statistics for 3 different time periods in the month.
Organisation Chart: update monthly, remove leavers, add starters/promotions or transfers.
Process leavers; termination letters, leaver checklist, archiving etc.
Archiving of HR data in line with GDPR requirements.
Formatting HR documentation in line with ISO. requirements/auditing purposes (Achilles, JSOX, internal control etc.) e.g. Contract of Employment, all HR forms, policies and procedures.
Log passport and visa information, keeping track of renewal and/or expiry dates.
Preparation of visa support letters and visa invitation letters.
Organise online questionnaires and medical appointments for new starters.
Organise annual medical checks. Issue, log and save medical certificates, night working questionnaires and HAVS questionnaires, arranging any follow up appointments where necessary.
To develop, organise and maintain personnel filing system and ensure all paper and electronic personnel records are kept accurately and in line with data protection legislation.

Other Duties and Responsibilities:

Communicate effectively with all levels of employees.
Maintain the highest degree of honesty and integrity at all times.
Maintain strict levels of confidentiality at all times.
Operate in accordance with GDPR guidelines.
To conduct any other duties that are reasonably asked in line with HR departmental objectives.
Provide support to Recruitment and L&D teams as and when required.

Person Specification:

Proven experience of HR and Payroll support at all levels (ideally strong administration background.
Graduate level education (or equivalent); a HR related qualification up to CIPD level 5 would be an advantage, but not essential.
Proven experience of regularly working with MS Office packages; MS Word, MS Excel and MS PowerPoint
Experience of ADP systems would be an advantage.

Knowledge/Skill:

General knowledge of following areas is required:

Effective and timely administration skills, with high attention to detail and ability to achieve thoroughness and accuracy.
EMEA Payroll experience.
Knowledge of UK and European employment law (desirable)
Understanding of recruitment process and practices.
Ability to work in a fast paced environment where priorities may change quickly.
Excellent communication and interpersonal skills, enabling you to confidently work with all levels of the business, up to CEO level.