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Contract Support - London, United Kingdom - ABM

ABM

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Description:

JOB TITLE:
Contract Support

LOCATION:
London office & Hybrid working

HOURS:
Mon-Fri, 40 hours a week

OVERVIEW OF JOB DESCRIPTION

Main Duties & Responsibilities:

To be the dedicated, site based, contract administrator and provide performance reports to the contract manager to ensure 100% compliance against all maintenance, reactive and quoted works tasks.

General:

Understand, anticipate and deliver internal and external customer needs while building effective relationships.
Efficiently respond to both internal and external customers through effective communication and personal accessibility.
Ensuring systems both internally and externally are updated with the correct information and documentation.
Helpdesk; including but not limited to; logging, distributing, and closing down of reactive calls.
Maintain all maintenance asset files ensuring paperwork meets contract and H&S compliance.
Assist Contract Manager in production of the contract monthly report.
Ensuring compliance to policies and procedures.
Assisting the Management in ensuring compliance with H&S requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.

Financial:

Raising quotes onto in house system and following through process / requirement to the completion of the works.
Liaise, organise, and raise purchase orders to Sub Contractors for both annual contract maintenance works and specialist reactive works.
Manage spend against budget when raising reactive purchase orders.
Collate monthly forecasting on reactive works for ABM and client.
Produce monthly reactive invoicing and issue to client.

Person Specification:

Essential

2 years' experience within an administrator role
You will be able to demonstrate excellent customer service skills and commercial awareness
Financial reporting experience

Desirable