Procurement Administrator - Croydon, United Kingdom - Harris Federation

Harris Federation

Verified Company

Croydon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

ABOUT THIS OPPORTUNITY

We are looking for a Procurement Administrator to assist the procurement team with administrative tasks, including managing procurement processes, files, and online catalogues.

WORKING WITH US
The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990.

We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds.

Harris academies are widely recognised as a force for social mobility.

We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.

We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office.

With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected.

We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds.

We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.

To discover more about our culture, ethos and what it is like to work here, visit the Why Work For Us page.

MAIN AREAS OF RESPONSIBILITY

Your responsibilities will include:

Conducting Supply Chain Market Research
Downloading of supplier bids into the Procurement Team's eFiling system
Overseeing the registration of new suppliers onto myTenders
Spotbuying goods or services, ensuring delivered and accounted for correctly
Maintaining and updating the Procurement Pipeline Excel spreadsheet for own entries and for savings achieved.
Maintaining the procurement electronic library and digital file registries
Issuing, collating and consolidating information requests
Liaising with the Finance department in the processing of Purchase Orders
Maintaining online catalogue of prospective suppliers
Completing credit checks for prospective suppliers and undertaking initial analysis of findings
Undertaking and executing the tendering process through to contract award for minor nonthreshold level categories
Keeping track of progress of contract register
If required, managing and overseeing site visits required for tender processes
Providing administrative support to the Head of Procurement and wider team
Arranging and coordinating supplier presentations
Assisting academies with their requests relating to the scheme of delegation, approval thresholds, purchase requests, benchmarking and in some instances obtaining quotes via our frameworks or recommended suppliers
Maintaining Procurement's intranet pages
Managing and overseeing Procurement Dropboxes for academies and granting access to users

WHAT WE ARE LOOKING FOR
We would like to hear from you if you have:

English and Maths GCSEs at Grade C or above
A-Level / BTEC / HND or equivalent/similar with demonstrable experience of an office environment
Basic commercial awareness
Office administration experience
Contract management experience
An effective communicator, verbally and in writing with excellent numerical skills
Excellent listening and communication skills
Good telephone manner and presentation of professional image Ability to work as part of a team; working effectively with people across a wide range of levels and responsibilities Ability to work under pressure and ensure deadlines are met
Ability to organise and prioritise workload and work on own initiative
Commitment to delivering excellent level of professional customer service
Excellent listening and communication skills

WHAT WE CAN OFFER YOU
Harris has a strong culture of collaboration and best practice, with professional development and career planning at its centre.

We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

You will also have access to a variety of benefits, support programmes and initiatives including:

Excellent opportunities for continuous professional development and career progression
Annual performance and loyalty bonus
Pension scheme (Teachers' Pension Scheme or Local Government Pension Scheme) with generous employer contribution
25 days' annual leave plus bank holidays (for nonterm time only staff), rising to 26 days after 2 years' service, as well as Christmas Eve off