Operations Administration - Ardleigh, United Kingdom - EXPEDIENT SECURITY LTD

EXPEDIENT SECURITY LTD

Verified Company

Ardleigh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Operations Administration & Events Assistant will perform tasks for the Office Manager and will be responsible assisting with the administration of our ever-growing client portfolio and overseeing staffing at stadium events.

This will consist of general clerical, administrative duties and a variety of tasks leading up to and including the operations of our client base events list.

The Operations Administration & Events Assistant will be expected to learn a thorough knowledge of the events industry specifically the plans, processes and policies of the individual client's needs.

Key Tasks and Responsibilities - Admin:

Assist in recruitment, human resources, volunteer administrative coordination.
Assist with all Operations internal and external correspondence.
Attend internal and external meeting arrangements and schedules.
Assist with the procurement and contract development and administration.
Update Operations files.
Assist with setup of and orientation of new Operations staff.
Assist with document editing and preparation.
Assist with special projects as assigned.
Support administrative and projects needs of onsite Operations Team as assigned.
Review and verify periodic budget/expense reports.
Handle other administrative duties as assigned.

Key Tasks and Responsibilities - Events:

Administer time and attendance systems in line with individual client requirements at event venues.
Assist with staffing rotas for various sites.
Aid in the staffing and running of events such as sporting venues, music arenas etc on an adhoc basis.
Implementing procedures and requests from Senior Management.
Other duties as assigned.

Job Qualifications

Demonstrated excellent organizational, coordinating, and personal interface skills.
Demonstrated excellent written and verbal communication skills.
Familiarity and comfort with customary office machines (i.e. fax, copier, printers, etc.)
Minimum 23 years recruitment/administrative experience.
Proven job diligence and dedication and attention to detail.
Ability and willingness to travel and work overtime, weekends and evenings as required.
Comfort and experience interfacing with various organizational levels of staff and management.
Experience working in multicultural settings plus have the ability to work in high stress situations in a constantly changing environment.
Qualifications in Business Management and Administration Desired
Previous experience in a similar role/ industry Desired