Logistics Coordinator and Administrator - Kirkcaldy, United Kingdom - 360 Event Hire Ltd

Description

Salary:
_£23,000 per annum._


Type:
Full Time | Permanent. Open to part-time or flexible working.


Location:
Kirkcaldy - Working from home is not possible in this role.


Hours: 8 hour days, Monday to Friday.


Reporting To:
Managing Director


Overview

360 Event Hire Ltd are one of Scotland's fastest growing event equipment hire suppliers supporting the events, festivals, wedding, TV and film sectors across Scotland.

We pride ourselves on our attention to detail and our high level of customer service that always goes the extra mile for our clients.

As part of our continued growth, we are looking to expand our team by having someone join us to coordinate our logistics operation.

This role will mainly involve the scheduling and routing of vehicles and crew in the most efficient way to meet the demand of jobs in the calendar.

The other part of this role is general office administration and coordination.

We work with a varied range of clients including numerous wedding and event venues, sporting events, festivals and corporate events.

We work on jobs of all sizes, from small gatherings at residential homes to large national and international events.


Specific Roles and Responsibilities

• Daytoday coordination of the logistics operations.
• Liaise with the hire department on job specific logistics requirements.
• Accurately sizing the vehicle and crewing requirements for jobs.
• Organise and keep up to date the digital scheduling system to allow for efficient and streamlined operations.
• Schedule vehicles and crew in the most efficient manner for the company in order to meet the deadlines for all jobs.
• Manage the staff rotas, scheduling our full time team as well as part time, freelance and seasonal workers.
• Liaise with subcontracted transport companies where required.
• Liaise with customers on any specific logistics queries.
• Manage the venue delivery addresses on the system, keeping them up to date and accurate for the drivers.
• Organise customer collections and returns from the Warehouse.
• Organisation of the rental management system, so it is always a clean, orderly and efficient system that allows for streamlined operations.
• Answering the main telephone line.
• Liaise with the warehouse department on equipment specific queries.
• Liaise with the lead delivery driver on vehicle related queries.
• Assisting the Managing Director with administration duties.
• General administration tasks associated with coordinating the office.
• Provide support to the other teams within the company, to assist in other aspects of the business's activity, as required.
• Keep all work related information confidential and act in a professional manner at all times.
• Identify any areas of our operation where you believe training and additional skills may be required or benefit yourself or the business.
• Identify any systems or processes within the business where you believe improvements or changes could be made that benefit yourself or the business.
• Be aware of and complying with the company Health and Safety Policy.
• Follow any laws or guidance around vehicle operations, weights and driver hours.
• Ensure that the Company's policies, rules, procedures and obligations are observed in carrying out the above duties.
• The above is not an exhaustive list of roles and responsibilities and the postholder would be expected to carry out other duties that are in line with the role as directed by the Managing Director._

What we can offer

• We pay for every hour you work
• We pay for your lunch break as part of your working day.
• Competitive salary and opportunity to advance as we grow
• Workplace pension with 3% employers contribution
• 30 days annual leave per year (Including Bank Holidays)
• The opportunity to work in a friendly environment with some of the top venues, locations, clients and events in Scotland
• Free use of hire equipment for events in your household
• Continued training and development

What we would like from you

• This role involves dealing with customers of the company. It is vital that you deal courteously with customers and the public at all times and represent the company and its reputation in an impeccable manner.
• Numerate. Basic maths skills and arithmetic required.
• The ability to work as a member of a team.
• Proactive, selfmotivated individual capable of working on their own initiative in a constantly changing and pressurised environment and fast developing company.
• Composed and calm under pressure, able to work to deadlines.
• Able and willing to see the 'big picture' when organising and scheduling work.
• High level of attention to detail and accuracy; ability to learn from constructive criticism; willing to learn to advance their career
• Maintain a good level of personal appearance, dress and cleanliness.
• A generally cheerful demeanour and sense of humour would be a huge advantage in making a success of this role.
• Good communicat