Business Administrator Support - Aberdeen, United Kingdom - ERM

ERM

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Overview
To provide financial, facilities and general support services across the digital business unit.

Responsibilities and Duties

Financial Support

Processing of Purchase Expense Requisitions
Creation and Issue of Purchase Orders to suppliers
Processing of Supplier Invoices (Delivery Note | Purchase Order Verification)
Processing of Supplier Statements
Negotiation, procurement & purchasing
Creation of Supplier Payments ready for approval
Compliance with Treasury Reporting (Weekly)
Bank Reconciliation (GBP | USD)
Credit Card Reconciliation
Fixed Asset Maintenance
Addition of new suppliers to Avetta and issue associated paperwork
Collation and registration of Purchase Orders | Contracts Received
GMS Project Initiation
Support to Digital Products Business Unit
Support in the preparation of Sales Invoices
Support in the preparation of Management Accounts Preparation
Support with Year End Planning | Annual Audit
Support with Budget Preparation
Support with ISO 9001 Activities related to Finance
Support with Business Subscriptions | Client Requests

Office Support

Reception & Visitor duties
Secretarial and administration support
Mail / deliveries
Company meetings coordination / diary management
Lunch & Refreshment Management
Facilities Support | Building Security
Travel Support (Flights & associated trave requirements)
Management of Preventive Planned Maintenance (Contractors)
Collaboration Hardware | Software Point of Contact
Local "IT Support" Point of Contact
Support with ISO 9001 Activities related to Facilities | Office Support

Personal Specification

Skills

Excellent communication skills, both verbal and written
Strong organisational skills
Excellent IT skills, including Word, Excel and PowerPoint
Ability to prioritise, work under pressure and to meet strict deadlines
Ability to plan and balance workload effectively
Demonstrated team working capabilities and confidence in work autonomously

Disposition

Ability to work independently on own initiative and to contribute as part of a team
Willingness and ability to be flexible
Confident and outgoing
Hands on and cando approach
Ability to get on well with a wide variety of people
Be able to work in a faced paced, dynamic environment
Logical, structured and methodical mindset with key attention to detail

Remuneration & Package

Salary
- £31,200 per annum

Standard ERM Benefits (Pension, Healthcare etc)

Hours of Work

40 Hours Per Week (Monday Friday)

ERM is a leading global provider of environmental, health, safety, risk, social consulting services and sustainability related services.

We work with the world's leading organizations, delivering innovative solutions and helping them to understand and manage their sustainability challenges.

To do this, we have more than 5,500 people in over 40 countries and territories working out of more than 160 offices.

For nearly 50 years we have been working with clients around the world and in diverse industry sectors to help them to understand and manage their environmental, health, safety, risk and social impacts.

The key sectors we serve include Oil & Gas, Mining, Power, and Manufacturing, Chemical and Pharmaceutical.

All face critical sustainability challenges and our clients in these and many other areas rely on our ability to assist them operate more sustainably which has a positive impact on our planet.

"The business of sustainability" reflects what we do to support our clients as they strive to attain their business goals. Sustainability and business are now inextricably linked and as an expert in sustainability, we play a role in helping companies achieve their objectives with an understanding of how this impacts wider society and the environment. We intend to contribute even more to the global dialogue on sustainability and expect our work on sustainability challenges and opportunities to deliver growth in our business. Sustainability is our business.

Salary:
From £31,200.00 per year

Schedule: