Branch Administrator - Edinburgh, United Kingdom - Clockwork Removals & Storage

Clockwork Removals & Storage

Verified Company

Edinburgh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Clockwork Removals and Storage are looking for an experienced Branch Administrator to join our Edinburgh Branch.

The ideal applicant will possess a polite and friendly manner, they will come across approachable and maintain a positive attitude, whilst also possessing the ability to remain calm and show resilience when faced with challenging situations.

Our new Branch Administrator will also have:

A good understanding of Microsoft Office including Word. Excel is essential.
The ability to organise, prioritise and multitask, showing a high level of competency when making decisions and managing time.

Your main tasks will include, however are not limited to:

Administrative Accounts

Raising and issuing customer sales invoices ensuring correct sales code
Raising and issuing storage customer sales invoices on a monthly basis
Load customer receipts on to our system, ensuring correct date, references and amount
Matching customer invoices and customer receipts, and customer invoices & customer credits where appropriate
Processing Direct Debit instructions for storage customers
Reviewing our Aged Debtors Report and ensuring they are complete and accurate (demonstrating a strong attention to detail)
Banking and reporting to Head Office customer receipts by cheque or cash, whilst also processing and reporting customer card receipts
Recording petty cash payments and receipts detailing date, nominal code, description, net amount, VAT amount and gross amount
Reconciling bank petty cash record regularly
Sending supplier invoices/credits/statements to Head Office, ensuring that this has been approved by the Branch Manager regularly
Reporting to Head Office asset movements and carrying out a physical verification of assets on a monthly basis
Reconciling Moveware in respect of customers receipts on a regular basis
Reconciling Moveware in respect of balances due on a regular basis

Administrative - Payroll

Preparing and reporting Payroll summary of hours worked on weekly basis by staff
Sending Starter/Leaver/Amendment Forms to Head Office, ensuring that these have been filled out properly and authorised by the Branch Manager with P46/P45 on a weekly basis
Sending expense claims to Head Office, ensuring that these are completed appropriately and authorised by Branch Manager with supporting VAT receipts on a weekly basis
Sending Holiday Request Forms to Head Office, ensuring they have been completed diligently, with authorisation from Branch Manager

General Duites

Filling and maintaining accounting and payroll records where applicable
Dealing with customers' queries
Dealing with Suppliers' queries
Dealing with Employees' queries
Implement controlled processes/procedures in conjuction with company initiatives
Interface with management and staff to ensure queries are dealt with appropriately and consistenylu in compliance with Clockworks policies (legal, health and safety)
Minute taking during staff meetings
Assisting with Branch Moveware Issues where appropriate
Assisting the Branch Manager with processing correspondence in response to customer complaints and damage reports
Any additional duties required at the needs of the business